PartTime Purchasing Coordinator

Job Description

Part-Time Purchasing Coordinator

Cogent Technology Resource | Tucker, Georgia Area
Part-Time | Hybrid | Monday–Friday, 9:30 AM–2:00 PM
Local candidates only:
Must live within one hour of Tucker, GA

About Cogent

Cogent Technology Resource supports healthcare environments by helping bridge the gaps between Information Technology, Facilities, Clinical Operations, and project stakeholders. Our work requires accuracy, urgency, professionalism, and strong attention to detail because the products we purchase and manage directly affect customer projects, installation schedules, service work, and hospital operations.

We are looking for a part-time Purchasing Coordinator who is organized, detail‑oriented, process‑driven, and comfortable working inside established systems. This person must be able to follow procedures carefully, communicate early when issues arise, and help protect Cogent’s standards, timelines, margins, and customer commitments.

Position Summary

The Purchasing Coordinator is responsible for supporting Cogent’s purchasing function, including vendor purchase orders, product availability checks, pricing verification, vendor confirmations, CRM catalog accuracy, backorder/EOL communication, product substitutions, and purchasing documentation.

This is a part‑time hybrid role, approximately 4 to 5 hours per day, Monday through Friday, from 9:30 AM to 2:00 PM. The person in this role must be available during those core business hours and must live within approximately one hour of Tucker, Georgia. On‑site presence is a requirement.

Schedule and Location

• Part‑time: approximately 4 to 5 hours per day.
• Monday through Friday.
• Core hours: 9:30 AM to 2:00 PM.
• Hybrid work arrangement.
• Must live within approximately one hour of Tucker, Georgia.
• Some in‑office time will be required for training, meetings, product/vendor coordination, and team alignment.

Key Responsibilities

Purchasing and Vendor Orders

• Prepare vendor purchase orders according to Cogent procedures.
• Verify product pricing, availability, shipping costs, discounts, and bid pricing before orders are placed.
• Submit purchase orders only after proper approval has been received.
• Confirm that vendors received and accepted orders.
• Monitor vendor confirmations, shipping status, tracking, and product arrival.
• Follow up quickly when orders are delayed, incomplete, backordered, or unclear.
• Document purchasing activity clearly in Simpro.

Product Availability, Backorders, and Replacements

• Identify backordered, discontinued, or end‑of‑life products quickly.
• Notify the appropriate Cogent team members when product issues may affect a customer timeline.
• Research replacement products when needed.
• Work with internal leadership and Sales to confirm approved substitutions before ordering.
• Attach or provide product specifications when replacement products require review.
• Help ensure the correct product is reflected in Cogent’s system before the order is placed.

CRM (Simpro) Catalog Support

• Help maintain Cogent’s Simpro product catalog with accurate product names, descriptions, costs, markup, vendor information, search terms, and product documentation.
• Follow Cogent naming and description standards so products are clear to both internal staff and customers.
• Help identify duplicate, outdated, incomplete, or end‑of‑life catalog items.
• Ensure product descriptions are appropriate to the product being sold; small parts should not be over‑described, and high‑value or technical items must include enough detail to avoid confusion.
• Support the Sales and Operations teams by keeping product information reliable and current.

Vendor and Pricing Support

• Communicate professionally with vendors, distributors, and manufacturers.
• Compare vendor options for cost, availability, shipping, lead time, and order reliability.
• Seek best available pricing, healthcare discounts, free shipping, bid pricing, and other savings when appropriate.
• Protect Cogent’s margins by paying close attention to product cost, quote accuracy, and vendor terms.
• Maintain confidentiality and follow Cogent rules when sharing customer or project information with vendors.

Internal Communication and Accountability

• Communicate early when…