Marketing Accounting Assistant

Core Values

PROVIDE our customers with the best combination of service, rates, and fees. PROMOTE sustainable careers for our employees so that they can be enriched personally and professionally. GIVE BACK to our community. These are the core values of NOVA® Home Loans in which we act on employee feedback and implement changes that will make NOVA® Home Loans a better place to work and promote a higher level of service to our clients.

The Marketing Accounting Specialist supports the Marketing and Finance/Accounting teams by coordinating vendor invoice workflows, facilitating co-branded marketing payments, and providing responsive support to internal branches/departments and external vendors. Responsibilities include organizing and submitting invoices/receipts to Accounts Payable, tracking requests through a ticketing system, following up on missing documentation, and assisting with team projects. Ideal for a detail-oriented, organized professional, strong communication skills, and proficiency in MS Office (especially Excel), who can multitask and work independently or collaboratively.

Corporate office in Tucson, AZ.

This is a fully on-site position, based at our Corporate office in Tucson, AZ.

• High School Diploma or GED is required.
• One (1) to three (3) years of experience as a Bookkeeper or Accountant preferred, not required.
• One (1) to three (3) years’ experience within the mortgage industry preferred, not required.

• Receive, organize, and send invoices/statements/receipts from vendors to Accounts Payable.
• Creates and sends payment link to Real Estate agent for co-branded Marketing orders.
• Provide answers and support by taking phone calls and/or emails from branches, departments, and vendors regarding invoice(s) and other accounting questions.
• Responsible for tracking and documenting requests using a ticketing system and software.
• Communicate with employees regarding missing receipts and ensure proper follow up is completed.
• Responsible for requesting W-9s from vendors when required and sending to Accounts Payable.
• Support various teams within the Marketing and Finance & Accounting department with projects and tasks as assigned by supervisor.
• Other duties as assigned.

• Familiar with clerical practices, office procedures, and automated equipment.
• Knowledge of generally accepted accounting principles and procedures.
• Ability to perform computations with reasonable speed and accuracy.
• Ability to multi-task.
• Knowledge of MS Office Suite, Excel, Outlook and Word.
• Ability to work independently or on a team.

NOVA benefits to full time employees include Employee Discount, Paid Time Off, Health/Dental/Vision/Life/Disability Insurance, 401(k) with an employer match, Health Savings Account with employer contribution, and an Employee Assistance Program.

NOVA® is an equal opportunity employer, drug-free workplace, and complies with the Americans with Disability Act regulations as applicable.
All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage, or any other protected classification, in accordance with applicable federal, state, and local laws. Equal access to programs, services, and employment is available to all qualified persons.

Those applicants requiring accommodation to complete the application and/or interview process should contact the Human Resources department at NOVA® Home Loans.