AR​/AP Clerk

Ventura Properties, LLC is seeking a detail-orientated and dedicated AR/AP Clerk to join our finance team. As a AR/AP Clerk, a qualified candidate will be responsible for managing our business's incoming and outgoing funds. They handle the day-to-day data entry, ledger maintenance, and documentation needed to ensure the company pays its bills on time and collects the money it is owed.

The ideal candidate is a proactive and organized individual with a strong foundation in accounting principles. This full-time position is hands‑on and will report directly to the Controller.

This side of the role is focused on tracking money clients and customers owe the company for goods or services.

• Generating Invoices:
  Creating and sending accurate bills to customers.
• Payment Posting:
  Processing incoming funds (checks, wire transfers, ACH) and applying them to the correct accounts.
• Collections:
  Following up with clients regarding overdue or delinquent accounts.
• Account Reconciliation:
  Investigating discrepancies and ensuring ledgers are perfectly balanced.

This side of the role is focused on managing the company's debts and ensuring vendors and suppliers are paid accurately.

• Processing Invoices:
  Receiving, verifying, and entering vendor invoices.
• Matching:
  Ensuring invoices match purchase orders and delivery receipts.
• Scheduling Payments:
  Preparing and executing payments via checks, electronic transfers, or credit cards.
• Vendor Relations:
  Answering vendor inquiries and resolving billing discrepancies.

• Prepare daily deposit and posting Accounts Receivable cash receipts.
• Oversee special accounts, such as periodic lease payments, rent, discount vendors, inter- company transactions, etc. Assure timely payment/reconciliation of these transactions.
• Investigateirregularities and ensure that all discounts are taken when appropriate.
• Maintain accurate vendor computer master file Assure all information is obtained for 1099 reporting purposes. Consistently add new or updated information as they expire. Including obtaining W-9 and vendor certificates of insurance (COI).
• Maintain accurate filing system for paid vendor information (including invoice supporting documentation).
• Maintain open invoice file Assure unpaid invoices are filed on a timely basis. Review old outstanding invoices periodically and determine resolution items.
• Review 1099s at year-end and mail to recipients.
• Receptionist duties on a back-up basis.
• Other duties as determined necessary.
• Manage Credit Cards – prepayments, intercompany billings and tracking.

• Technical
  
  Skills:
  
  Proficiency with accounting software (such as Quick Books, Sage or Appfolio) and a strong command of Microsoft Excel.
• Soft Skills: High attention to detail, strong organizational skills, and excellent communication for dealing with clients and vendors.

• High school diploma or equivalent education.
• 1-2 years of accounts payable or general accounting experience.
• MUST be detail oriented.
• Ability to multi-task and meet deadlines.
• Adapt to change and willingness to learn new skills.