AR​/AP Clerk

Ventura Properties, LLC is seeking a detail-oriented and dedicated AR/AP Clerk to join our finance team. As an AR/AP Clerk, a qualified candidate will be responsible for managing our business's incoming and outgoing funds. They handle the day-to-day data entry, ledger maintenance, and documentation needed to ensure the company pays its bills on time and collects the money it is owed.

The ideal candidate is a proactive and organized individual with a strong foundation in accounting principles. This full-time position is hands-on and will report directly to the Controller.

• Generating Invoices:
  Creating and sending accurate bills to customers.
• Payment Posting:
  Processing incoming funds (checks, wire transfers, ACH) and applying them to the correct accounts.
• Collections:
  Following up with clients regarding overdue or delinquent accounts.
• Account Reconciliation:
  Investigating discrepancies and ensuring ledgers are perfectly balanced.

• Processing Invoices:
  Receiving, verifying, and entering vendor invoices.
• Matching:
  Ensuring invoices match purchase orders and delivery receipts.
• Scheduling Payments:
  Preparing and executing payments via checks, electronic transfers, or credit cards.
• Vendor Relations:
  Answering vendor inquiries and resolving billing discrepancies.

• Prepare daily deposit and posting Accounts Receive cash receipts.
• Oversee special accounts, such as periodic lease payments, rent, discount vendors, intercompany transactions, et cetera. Ensure timely payment/recurrence of these transactions.
• Investigate irregularities and ensure that all discounts are taken when appropriate.
• Maintain vendor computer master file. Ensure all information is obtained for 1099 reporting purposes. Constantly add new or updated information as they expire. Including obtaining W-9 and vendor certificates of insurance (COI).
• Maintain accurate filing system for paid vendor information (including invoice supporting documentation).
• Maintain open invoice file. Ensure unpaid invoices are filed on a timely basis. Review old outstanding invoices periodically and determine resolution ites.
• Review 1099s at year-end and mail to recipients.
• Receptionist duties on a back-up basis.
• Other duties as determined necessary.
• Manage Credit Cards – prepayments, intercompany billings and tracking.

• Technical
  
  Skills:
  
  Proficiency with accounting software (such as Quick Books, Sage or Appfolio) and a strong command of Microsoft Excel.
• Soft Skills: High attention to detail, strong organizational skills, and excellent communication for dealing with clients and vendors.

• High school diploma or equivalent education.
• 1-2 years of accounts payable or general accounting experience.
• Must be detail oriented.
• Ability to multitask and meet deadlines.
• Adapt to change and willingness to learn new skills.
• Successful background check.

Successful background check required