Finance Manager - Facilities Vendor Management

Position type:
Hybrid; requires U.S. citizenship. This Finance Manager role supports Enterprise Services Real Estate global facilities and project delivery operations for the Americas, including West, Central, and East regions. Minimal 10‑15% travel within the United States.

Location:

Tucson, AZ;
Role type:
Hybrid (onsite and offsite).

• Maintain core operational and financial datasets, including cost settlements and internal authorizations (IDWA, IWA), Rshare document retention, and command media.
• Manage charge numbers, finance contacts, cost center/GL mapping, and service category alignment.
• Support service catalog maintenance and consistency across business entities.

• Oversee invoice tracking, change notices, performance reports, and compliance reviews.
• Partner with buyers and vendors on PO accuracy and audit alignment.
• Resolve monthly invoice issues and manage credit memos, PO limit problems, tax considerations, PO setup audits, PO backouts, and JV entries.
• Coordinate tax team engagement and PO creation workflows.

• Coordinate FX rate and CPI application with vendors.
• Align AOP development with business units, site facility managers, and finance.
• Build and review annual line‑item matrices across regional sites.

• Collaborate with regional leads and vendors to resolve disputes and secure approvals.
• Manage payments, backup documentation, and data repositories.
• Support invoice processes to ensure scope and funding alignment.

• Lead year‑end closeout activities including reconciliations and gainshare validation.
• Manage accruals, PO oversight, reporting, and process improvements such as invoice backup enhancements.
• Facilitate finance office hours and support back‑office coordination.
• Review KPIs, fee at risk tracking, audits, and compliance with tax requirements.

• Bill vendor costs to BU ledgers and manage intercompany cost flows.
• Perform billing reconciliations, cost center audits, and balance validations.
• Oversee unbillable balance reviews and quarterly accrual coordination.

• Coordinate PO support for small projects and capital initiatives.
• Track POs outside contract scope and document site‑specific FM operational processes.
• Facilitate cross‑BU billing, reconciliations, name runs, charge numbers, cost centers, and operational integration.
• Support total cost of occupancy tracking and validation.

• Guide cross‑BU charging and reporting for project finance.
• Partner with BU Capital POCs for compliance, reconciliations, and reporting.
• Maintain data integrity across capital and expense lines, including accurate eCAR tracking.
• Support OneRTX metrics, dashboards, Snowflake reporting, and forecasting/EAC development.

• Define and roll out cross‑entity charging processes for FM and project delivery.
• Support FM and project delivery teams through process setup, vendor reporting, S4 transition activities, fee audits, PO compliance, and quarterly accruals.
• Support project delivery in rate development, charging, capital and expense governance, vendor invoicing escalation, and multi‑entity coordination.

• University Degree in Finance or Accounting or equivalent experience, minimum 8 years of prior relevant experience.
• Advanced Degree in a related field with minimum 5 years of experience.
• Minimum 5 years experience in financial operations and accounting knowledge.
• Experience managing purchase orders, invoice processes, reconciliations, and accruals.
• Ability to resolve issues with vendors and buyers collaboratively.
• Strong analytical skills and familiarity with budgeting and forecasting cycles.
• Experience working with intercompany billing and multi‑entity environments.

• Experience in facilities management financial operations.
• Understanding of global vendor models, CPI, and FX applications.
• Exposure to dashboards and data lake reporting environments.
• Familiarity with SAP or other major ERP systems.
• Knowledge of cross‑entity charging…