Accounts Payable Supervisor​/Manager

Description

Our client, in the manufacturing industry in the Northwest side of Tucson, is in need for an Accounts Payable Manager to join their team on a contract basis, to help set in processes and guidelines for the department as the company grows. This role is centered on strengthening accounts payable operations by assessing current practices, identifying opportunities for improvement, and establishing clear, consistent procedures for the team.

The selected consultant will serve as a process-focused leader who provides direction, documentation, and practical recommendations rather than handling day-to-day invoice processing directly.

Responsibilities:

- Review existing accounts payable activities to identify inefficiencies, control gaps, and opportunities to improve consistency across the function.

- Advise the AP team on stronger operational practices, helping create a more organized and scalable workflow as the company continues to expand.

- Develop a comprehensive procedures manual that outlines responsibilities, approval paths, and standard methods for core payable tasks.

- Recommend process enhancements related to invoice coding, payment scheduling, check runs, and ACH transactions to support accuracy and timeliness.

- Partner with stakeholders to align accounts payable workflows so team members follow shared standards and expectations.

- Evaluate current approval and documentation practices and introduce practical guidance that supports smoother execution of AP responsibilities.

- Provide leadership-level input on process design without taking ownership of routine transaction processing.

- Help establish repeatable workflows that improve efficiency, support team accountability, and position the department for continued growth.

Requirements - At least 3 years of experience in accounts payable, with exposure to process improvement, workflow design, or operational oversight.

- Strong knowledge of core AP functions, including invoice coding, check runs, and ACH payment processes.

- Demonstrated ability to assess existing procedures and recommend effective, sustainable improvements.

- Experience creating process documentation, standard operating procedures, or training manuals for accounting or finance teams.

- Ability to provide clear guidance to staff and stakeholders while promoting consistency and accountability.

- Solid understanding of internal controls and best practices within accounts payable operations.

- Strong communication and organizational skills, with the ability to translate process findings into practical action steps.

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