Human Resources Assistant

Summary

The Human Resources Assistant provides administrative, clerical, and technical support across multiple functional areas of Human Resources, including HRIS/data management, personnel file maintenance compliance, Board-related support, committee support, and general administrative and customer service support. This role ensures accurate recordkeeping, efficient HR operations, confidentiality, and adherence to agency policies and standards.

• Provides excellent customer service to internal and external stakeholders.
• Maintains adequate cross training and serves as a backup for other department functions.
• Provides administrative support including filing, scanning, faxing, preparing mail, ordering supplies, and composing correspondence.
• Coordinates and manages the CEO’s calendar, including scheduling and preparation for executive meetings.
• Assists in the preparation of various weekly, monthly and annual reports.
• Upholds confidentiality of employee, applicant, and organizational information.
• Performs other related activities in accordance with agency growth and changes.

• Creates, maintains, and updates HR databases, forms, tracking tools, and reports.
• Assists with preparing and revising HR policies and procedures.
• Maintains personnel/applicant files and ensures accuracy, security, and compliance with retention, disposition and control standards.
• Performs data entry using electronic filing systems, spreadsheets, and databases.

• Assists with preparing Board and committee meeting materials, including agendas, reports, and presentations.
• Helps assemble, format, proofread, and distribute Board or committee packets.
• Assists with archiving Board and committee documents, minutes, and follow-up materials.
• Supports organization and maintenance of Board-related files.
• Assists with drafting notices, motions, resolutions, and governance documents when assigned.
• Helps maintain Board and committee calendars.
• Assists with distributing Board communications, updates, and announcements.
• Supports new Board member onboarding.

• Associate’s degree required, or an equivalent combination of education and relevant experience.

• Four years of experience in general HR functions is preferred.
• High level of proficiency using computers and data entry.
• Paycom experience is a plus.

• Valid Arizona Driver’s license, proof of current insurance and willingness to use personal vehicle. Driver’s license is an essential requirement for performing duties for this position.
• Clean Motor Vehicle Record – no more than 2 moving violations or a license suspension in past 3 years.

• Paycom Experience preferred.
• Multi-task and handle multiple complex projects simultaneously.
• Demonstrates competencies in accordance with CODAC standards.
• Extensive working knowledge of HRIS and other data reporting systems.
• Demonstrated ability to track details with meticulous accuracy.
• Ability to communicate effectively orally and in writing.
• Ability/flexibility to handle an unusual, diverse workload and respond to shifting priorities.
• Ability to effectively resolve problems or issues by using judgment that is consistent with standards, practices, policies, procedures, regulations or laws.
• Ability to organize and prioritize work.
• Advanced computer skills using MS Office products, Word, Excel, Access, etc., importing/exporting data to/from applications.
• Bilingual a plus.
• Excellent interpersonal skills, communication and team-based project experience.
• Ability to work as a member of a team.