Editorial Assistant, University of Arizona Press

Editorial Assistant, University of Arizona Press

Posting Number: req
25158

Department: University of Arizona Press

Department Website Link: (Use the "Apply for this Job" box below)./organization

Location: Tucson Campus

Address: Tucson, AZ USA

The University of Arizona Press seeks an Editorial Assistant to join the premier publisher of academic, regional, and literary books in the state of Arizona. The Editorial Assistant provides administrative and operational support to the Acquisitions Department including coordination of the peer review process. The Press publishes approximately 50-55 new books each year, has a robust backlist of more than 1700 titles, and an active digital publishing program.

This is an onsite position with some opportunities for working remotely.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

• CHARACTERISTIC DUTIES
  • Provides general administrative and clerical support to the Acquisitions Department: sends complimentary copies of books, sends form letters, creates project records in Title Management, maintains author addresses in Title Management, finalizes titles in Title Management, responds to general inquiries via email and phone, provides back-up mail distribution.
  • Coordinates peer-review: sends queries to potential peer reviewers, sends manuscript packets and coordinates with reviewers on due dates, receives and anonymizes peer reviews, processes honorarium forms, tracks deadlines, maintains spreadsheets and records in Title Management, communicates with acquiring editors and authors on the status of the peer reviews.
  • Provides administrative support for Publications Committee meetings: creates book dockets by summarizing peer reviews, bios, and book descriptions, gathering sales data, pulling together and distributing materials; sends meeting agenda; prepares meeting room; takes and distributes meeting minutes.
  • Supports final manuscript preparation: assists authors with submitting final manuscript files, assists editors with clerical work related to preparing a final manuscript, occasional manuscript review as directed by Editor-in-Chief.
  • Coordinates work of Acquisitions Department student worker: provides student worker task list in collaboration with Acquisition Editors, reviews student's work, participates in hiring, onboarding, and training.
  • Provides administrative support for Editorial Advisory Board meetings: creates and sends scheduling polls, calendars meeting event, sets up the meeting room, takes minutes, responds to queries from Editorial Advisory Board.
  • The UA Libraries support the UA's strategic initiatives designed to create a welcoming environment for all faculty, staff, and students. The candidate is expected to support related strategic efforts in the University Press and Libraries.
  • Other duties as assigned by Editor-in-Chief.

• Interest in or knowledge of book publishing.
• Demonstrated aptitude for detail-oriented work, proactive communications, and task follow-through.
• Excellent organizational and time-management skills.
• Demonstrated ability to record and track details for several concurrent projects reliably and with accuracy.
• Excellent communication skills, both written and verbal; demonstrated aptitude for written correspondence, including a high level of accuracy with spelling, grammar, and punctuation.
• Excellent interpersonal skills to foster a positive team environment and constructive relationships with Press authors, peer reviewers, and Editorial Advisory Board.
• Ability to work with an orientation toward customer service.
• Skill in coordinating the work of student employees.
• Skill in the use of personal computers and Microsoft Office applications.
• Ability to work in a highly collaborative environment, one that values and leverages the benefits of a variety of perspectives.
• Positive attitude and strong demonstration of UA Libraries' Values.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

• Bachelor's degree

• FLSA: Non-Exempt
• Full Time/Part Time: Full Time
• Hours per Week: 40
• Job FTE: 1.0
• Work Calendar: Fiscal
• Job…