Office Coordinator - Athletic Secretary

Office Coordinator - Athletic Secretary

Position Type:

Classified/Support Positions/Office Coordinator

Date Posted:

2/9/2026

Location:

Catalina Foothills High School

Date Available:

03/16/2026

Closing Date:

Open until Filled

 Additional Information:
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OFFICE COORDINATOR / ATHLETIC SECRETARY - CATALINA FOOTHILLS HIGH SCHOOL

Hiring Pay Range: $19.23 - $20.41/hr, DOE

FTE: 1.0 (40 hours per week)

Schedule:

Monday
- Friday 7:30am-4:00pm

10 months, 192 paid work days per year

Benefits Eligible, Non-Exempt

Location:

Catalina Foothills High School

Target

Start Date:

03/18/2026

Definition:
Under general supervision performs work of moderate difficulty, coordinating and providing administrative support activities.

SUMMARY:

Facilitate the efficient operation of the athletic department by assisting the Athletic Director with planning and implementing all athletic functions within the district. Provide clerical services to the Athletic Director and other staff members. Support the academic staff and student population.

Essential Functions:

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a complete listing of all functions and tasks performed by positions in this job class.)

Tasks:

* Answer phones, route calls and take messages.

* Pick up and deliver mail to students and staff.

* Greet and direct students and visitors to appropriate person or place.

* Communicate with Athletic Director, coaches, staff, students and parents.

* Serve as resource to students, staff and public.

* Communicate with employees regarding policies, benefits and other employment issues.

* Prepare word processing correspondence documents.

* Produce, copy and distribute periodic newsletters, flyers, mailings and documents.

* Maintain, update and share teacher and student calendars.

* Monitor test taking for teachers as requested.

* Assist with supervising students as needed.

* Monitor halls, restrooms and monitor building doors during lunch periods when buildings are closed.

* Maintain student attendance records and follow up with parents as needed.

* Maintain student discipline files.

* Monitor and track purchase orders and budget status and produce related reports.

* Prepare and submit deposit transmittals.

* Maintain databases and spreadsheets and generate periodic reports.

* Order office and athletic supplies following all procurement rules and regulations.

* Register students each season for AIA offerings.

* Collect athletic fees and process refunds as needed.

* Maintain records of paper work required for participation from the AIA and the CFHS athletic packet.

* Monitor AIA and CFSD requirements for athletic eligibility each quarter.

* Maintain athletic calendars and post calendars on the AIA and CFSD athletic web site.

* Serve as coordinator for scheduled athletic events (including: transportation, game workers, cash boxes, student release times, deposits and other needed assistance).

* Perform other duties as assigned.

Knowledge, Skills and Other Characteristics:

Knowledge of the AIA and CFSD rules regarding student athlete eligibility requirement.

Knowledge of standard office practices and procedures.

Knowledge of CFSD enrollment and residency rules and regulations

Proficient skills in word processing, database, and spreadsheets

Excellent communication, organizational and interpersonal skills

Proficient math and grammar skills

Ability to maintain confidentiality

Ability to serve as a positive liaison between parents and athletes in the office as well as in the community

Skill in establishing and maintaining effective working relationships with staff, administrators, students, parents and the general public.

Minimum Required Qualifications:

High School diploma or GED and one year of administrative support activities.

Applicant must pass an EXCEL proficiency exam involving basic accounting skills.

Special Requirements :

Must possess or have the ability to obtain a Level I IVP Fingerprint Clearance Card through the Arizona Department of Public Safety.

Nondiscrimination/Equal Opportunity Policy

In CFSD, we value a workforce that reflects the diversity of our students. We are committed to a policy of non-discrimination and equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex (which includes a prohibition against sexual harassment as described in District policy ACA-Sexual Harassment), sexual orientation, gender identity or expression, religion, age, national origin or ancestry, ethnicity, religion, or disability.