Office Coordinator

SUMMARY

The Office Coordinator is responsible for supporting the daily operations of Arcadia Landscape to include answering/dispersing incoming calls, greeting guests, tracking licenses and inventories to include vehicles and office supplies.

• 1st person to answer phones. Use proper phone etiquette. Disperse to correct person/division.
• Responsible for ordering COT truck decals for dump services.
• T-Shirt/Hat/Pruner/Scabbard inventory control, ordering and distribution.
• Order general office and crew documenting supplies.
• Maintain “Master Drivers List” (Arcadia approved/unapproved driver listing).
• Annual license renewals (city, state, contractor, etc.).
• Employee background and E-Verify process.
• Update company equipment list regarding new and retired equipment/tools.
• Collecting and distributing company mail both incoming and outgoing.
• Cross-trained for contract/proposal preparation (see Operations Coordinator job description for details).
• Cross-trained for CRM/LMN operating systems.
• Cross-trained for A/R & A/P.
• Provide back-up to other staff as needed.
• Maintain office files.

• Data entry and general computer skills; proficient in Word and Excel.
• Interpersonal and customer service skills.
• Follow company policies, procedures, practices and standards.
• Contribute to building a positive team spirit; support everyone’s effort to succeed. Respectful to others.
• Ensures work responsibilities are covered when absent.
• Pay close attention to deadlines and details.
• Maintain confidentiality is a must.