Administrative Support Assistant II

Administrative Support Assistant II

Posting Number
req
25125

Department
CCC Admin

Department Website Link
(Use the "Apply for this Job" box below)./

Location
Tucson Campus

Address
Tucson, AZ USA

Position Highlights
The Campus Community Connections (CCC) Operations Assistant (Administrative Support Assistant II) is essential for maintaining the division's administrative and operational efficiency. This role involves managing schedules, assisting facilities and technology, and supporting the Executive Director with administrative duties, helping create a well-organized and productive workplace for all staff.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

Duties and Responsibilities:

Scheduling and Meeting Management:

• Manage the master calendar and schedule for all division-wide staff meetings and staff events.

• Coordinate and schedule meetings, appointments, and travel arrangements for the Executive Director and, on occasion, the CCC leadership team.

• Record and distribute comprehensive meeting notes for meetings that include the CCC leadership team, community groups, and special event planning.

• Manage the Trellis events platform for special events, covering tasks like registration, QR codes, scheduling, email communication, and list management.

Building and Facilities Management:

• Serve as the secondary building manager, assisting with general upkeep and operational needs of the Dr. MLK Jr. Building.

• Manage building access and access levels for the Dr. MLK Jr. Building when building manager is not available.

• Act as the secondary point of contact for facilities management, collaborating on construction, maintenance, and design schedules to minimize disruption and ensure project timelines are met.

Technology Management:

• Manage and troubleshoot conference room technology, including A/V equipment and video conferencing systems, to ensure seamless presentations and meetings.

• Assist with posting and ideation for social media content.

Administrative and Financial Support:

• Help the CCC leadership team submit P-card receipts and purchase office equipment and furniture.

• Develop and implement efficient office procedures and guidelines to streamline administrative processes.

• Coordinate with IT to troubleshoot issues with department computers and printer.

• Manage golf cart pick-up, drop-off, and usage schedule.

• Ability to independently handle multiple work unit priorities and projects.

• Strong verbal and written communications skills.

• Demonstrated excellence in interpersonal skills to provide quality customer service, and ability to interact with a wide variety of stakeholders, including students, guests, and persons associated with the University community and the CCC division.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of related work experience or equivalent combination of education and work experience.

Preferred Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.

FLSA
Non-Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$18.15 - $22.69

Compensation Type
hourly rate

Grade
4

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate…