Executive Assistant

Job Summary
This position will provide comprehensive support to the Executive Leadership Team (ELT) for calendar management, travel coordination, event planning and front‑desk operations. The role requires strong organizational and communication skills, confidentiality, multitasking abilities, and a high level of professionalism. This position is 100% on‑site at our office in Tucson, AZ.

• Manage the ELT calendar, scheduling meetings, appointments, and engagements.
• Organize and coordinate travel arrangements, including detailed itineraries and necessary documentation.
• Coordinate and schedule meetings with stakeholders, ensuring all arrangements are made.

• Handle all correspondence, emails and other documentation related to ELT meetings.
• Draft and prepare responses to emails and other forms of communication as directed by ELT.
• Ensure timely and effective communication between ELT members, their leadership team, and internal/external stakeholders.
• Manage information flow accurately and efficiently.

• Assist in planning and organizing company events and meetings.
• Prepare agendas for meetings and distribute them in advance.
• Take accurate meeting minutes and document key discussion points and action items.
• Follow up on action items to ensure deadlines are met and provide status updates.
• Assist with or lead special projects, ensuring deadlines are met and project goals are achieved.
• Track progress on projects, identify issues, and provide solutions to ensure successful completion.

• Provide general administrative support to the local office.
• Continuously improve administrative systems and procedures to enhance efficiency.
• Prioritize conflicting needs and handle matters expeditiously, proactively, and follow through on projects.
• Manage confidential information and documents with discretion.
• Assist with all administrative tasks as needed.
• Maintain a professional, positive, welcoming, and orderly environment throughout the office.
• Oversee front‑desk reception, greeting and directing guests, monitoring the visitor log, and issuing visitor badges.
• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and packages including pick‑up and tracking as needed.
• Maintain office vendor and building maintenance relationships and requests.
• Monitor, order, and maintain office, kitchen, first aid, and housekeeping supplies.
• Manage general office expenses.
• Maintain neat, well‑organized, tidy office space.
• Collaborate with teams to support projects and events on an ad hoc basis.

• Exceptional organizational, time‑management, and multitasking skills.
• Strong interpersonal and communication skills, both verbal and written.
• Detail‑oriented with a proactive approach to tasks.
• Strong problem‑solving and critical‑thinking abilities.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office Suite and G‑Suite (Google Slides, Sheets, and Documents).
• High level of professionalism and confidentiality.
• Strong desire for continuous learning and growth.
• Ability to work independently and as part of a team.

USD $50,000.00 – USD $70,000.00 per year.

• Preserve the confidentiality, integrity, and availability (CIA) of Granicus information assets.
• Ensure data privacy of employees, customers, and their data, and complete required privacy training.

Granicus is committed to providing equal employment opportunities. All qualified applicants and employees will be considered for employment and advancement without regard to race, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, physical or mental disability, age, or any other status protected by applicable law.