Executive Assistant - Dermatology; College of Medicine - Tucson

Executive Assistant - Dermatology (College of Medicine - Tucson)

Please note as of 02/18/2026, the FTE and hours worked per week has been updated to show a range of 0.70-1.0 FTE or 28 - 40 hours.

The Executive Assistant for the Department of Dermatology provides comprehensive administrative support to office leadership, ensuring efficient day‑to‑day operations. Responsibilities include managing schedules, coordinating meetings, handling internal communications, and overseeing routine office functions. The role also supports faculty affairs by assisting with promotion and tenure processes, UA Vitae submissions, and Designated Campus Colleague (DCC) appointments, while maintaining accurate records and confidentiality.

Additional duties include processing finance‑related paperwork such as purchasing, invoices, and travel arrangements. The ideal candidate is detail‑oriented, resourceful, and thrives in a fast‑paced, dynamic environment.

FTE will be determined at time of hire in conversation with the candidate and supervisor.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work‑life programs. For more information about working at the University of Arizona and relocations services, .

• Provide general office support to ensure the smooth running of day‑to‑day operations.
• Manage daily calendar and schedule for office leadership, including meetings, travel and appointments.
• Coordinate internal and external meetings, prepare agendas and ensure timely follow‑up on action items.
• Act as a liaison between the office and staff, faculty, leaders or other stakeholders, ensuring clear and professional communication.
• Prepare, review and process financial documents, such as reimbursements, p‑card reconciliation, travel authorizations and invoice processing, in accordance with institutional policies; maintain accurate financial records.
• Perform general administrative duties, including document preparation, data entry and file management.
• Support office operations by ordering supplies, maintaining records and ensuring compliance with institutional policies.
• Monitor office expenditures for office‑related needs.
• Draft, format and proofread emails, reports, presentations and confidential letters on behalf of office leadership.
• Handle sensitive and confidential information with discretion and always maintain a high level of professionalism while ensuring compliance with institutional policies.

• Coordinate complex scheduling for faculty meetings and other college‑level events, including preparation of agendas and meeting materials and manage all logistics.
• Monitor project timelines and assist in coordinating team tasks and deliverables.
• Provide skilled support on strategic initiatives (e.g., organizing documents, tracking progress, action items, etc.) to meet needs of Provost’s Office, ABOR, LCME, etc.
• Support shared governance committees, as needed, which includes managing meeting schedule, agenda, minutes, annual report and other communication.
• Assist recruitment efforts with list generating for outreach efforts.
• Provide administrative support to an academic journal as well as the office’s quarterly newsletter.
• Monitor procedural standardization, which may include annual review of department web pages, standard operating procedures, templates, guides and policies.
• Evaluate and recommend operational changes within office to ensure effectiveness and compliance with institutional policies and regulations.
• Assist in annual projects and regular data maintenance.
• Coordinate and manage faculty promotion and tenure processes, ensuring compliance with University policies and timelines.
• Serve as the primary liaison for UA Vitae, providing guidance and support to faculty on dossier preparation and submission.
• Oversee Designated Campus Colleague (DCC)…