Administrative Support Assistant II

Overview

The Campus Community Connections (CCC) Operations Assistant (Administrative Support Assistant II) is essential for maintaining the division's administrative and operational efficiency. This role involves managing schedules, assisting facilities and technology, and supporting the Executive Director with administrative duties, helping create a well-organized and productive workplace for all staff.

Note:

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Scheduling And Meeting Management:
  Manage the master calendar and schedule for all division-wide staff meetings and staff events; coordinate and schedule meetings, appointments, and travel arrangements for the Executive Director and, on occasion, the CCC leadership team; record and distribute comprehensive meeting notes for meetings that include the CCC leadership team, community groups, and special event planning; manage the Trellis events platform for special events, including registration, QR codes, scheduling, email communication, and list management.
• Building And Facilities Management:
  Serve as the secondary building manager, assisting with general upkeep and operational needs of the Dr. MLK Jr. Building; manage building access and access levels when the building manager is not available; act as the secondary point of contact for facilities management, collaborating on construction, maintenance, and design schedules to minimize disruption and ensure project timelines are met.
• Technology Management:
  Manage and troubleshoot conference room technology, including A/V equipment and video conferencing systems, to ensure seamless presentations and meetings; assist with posting and ideation for social media content.
• Administrative And Financial Support:
  Help the CCC leadership team submit P-card receipts and purchase office equipment and furniture; develop and implement efficient office procedures and guidelines to streamline administrative processes; coordinate with IT to troubleshoot issues with department computers and printers; manage golf cart pick-up, drop-off, and usage schedule; demonstrate the ability to independently handle multiple work unit priorities and projects; demonstrate strong verbal and written communications skills;
  
  provide quality customer service and interact with a wide variety of stakeholders (students, guests, and university community members and CCC division).

Note:

The following sections describe qualifications and related details as of the posting.

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of related work experience or an equivalent combination of education and work experience.

• Bachelor's degree or equivalent advanced learning attained through professional level experience preferred.

• FLSA:
  Non-Exempt
• Work Type:
  Full Time
• Hours per Week: 40
• Job Category:
  Organizational Administration
• Benefits Eligible:
  Yes - Full Benefits
• Rate of Pay: $18.15 - $22.69 hourly
• Job Function:
  Organizational Administration
• Type of criminal background check required:
  Name-based criminal background check (non-security sensitive)
• Number of Vacancies: 1
• Target Hire Date: 4/30/2026
• Open Date: 2/16/2026
• Open Until Filled:
  Yes

• Documents Needed to Apply:
  Resume and Cover Letter
• Special Instructions to Applicant:
• Contact Information for Candidates:
  Thomas Harris, tharris1

Notice of Availability of the Annual Security and Fire Safety Report:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the University releases an Annual Security Report (ASR) for each campus. Reports include Clery crime statistics for the previous three calendar years, policies, procedures, and safety resources. Paper copies available by contacting the University Compliance Office at cleryact.