Business Coordinator, Engineering Business Center-North

Position Highlights

The Engineering Business Center-North, within the College of Engineering at the University of Arizona, is seeking a detail-oriented and proactive Business Coordinator (Administrative Operations Professional I). This position is part of the business and administrative support team serving five departments:
Academic Affairs, Aerospace & Mechanical Engineering, Biomedical Engineering, Intelligence Operations and Systems, and Industrial Engineering.

The Business Coordinator will assist with business and finance operations, including managing purchase orders, reimbursements, P‑Card purchases, and ensuring compliance with established policies and procedures. The role involves identifying issues, proposing solutions, and supporting process improvements to enhance efficiency and customer service.

The ideal candidate will work under general supervision and should have a foundational understanding of business and operational functions within a department or unit. Additionally, they will collaborate with the business office team to streamline processes and improve service delivery for the departments supported by the Business Center. This position reports to the Director of Finance and Administration and will work closely with them to support the financial and administrative functions of the center.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

For more information about working at the University of Arizona and relocations services, please .

Business Office Operations (provides financial support annually):

• Review complex purchase-related queries and issues, providing direction by leveraging an in-depth understanding of UA’s financial policies and ensuring timely, accurate solutions to maintain procedural guidelines; collaborate with college leadership and the UA Financial Services Office to resolve unique purchase requests.
• Manage the reconciliation process for multiple departmental P‑card transactions, gathering requisite supporting documentation and applying appropriate account numbers and object codes in strict adherence to University of Arizona policies and financial guidelines; ensure budgets are maintained and notify leadership of discrepancies.
• Serve as a responsible P‑card holder, ensuring strict compliance with university regulations and internal college policies governing P‑card usage.
• Maintain comprehensive and accurate records of college P‑card usage, ensuring proper check‑in and check‑out processes for UA employees in alignment with university and college protocols.
• Offer expert guidance and consultative support to P‑card users, providing detailed instructions on permissible purchases to ensure compliance with university purchasing standards and potential audit requirements.
• Facilitate the preparation and processing of expense and travel reimbursements for students, staff, and faculty, meticulously following University of Arizona policy and ensuring all claims are accurate and appropriately documented.
• Maintain service center accounts and process internal billing for completed jobs, including charging grants, start‑ups, and gift accounts.
• Assist the Director with accurately compiling required service center data for the Rate Study process prior to submitting to the UA’s Financial Services Rate Study team.
• Review, prepare, and submit requisitions for purchase orders as requested by faculty, staff, or students, ensuring accurate documentation and compliance with institutional procurement policies; provide solutions for complex and large purchases that may exceed guidelines.
• Respond promptly to inquiries from faculty, staff, students, and external agencies regarding finance and business operations, providing clear, precise information and ensuring full compliance with department and university-wide policies; collaborate on high‑level and complex requests with the director.

Administrative…