Administrative Support Assistant II, Access & Information Services

Administrative Support Assistant II, Access & Information Services Posting Number req
25607 Department Access & Information Services Department Website Link (Use the "Apply for this Job" box below). Location Tucson Campus Address Tucson, AZ USA Position Highlights

The University of Arizona Libraries are enterprising partners in advancing the University's priorities by promoting inquiry, creative endeavor, scholarly communication, and lifelong learning. Serving as an intellectual crossroads of the University, the Libraries support innovative interdisciplinary research and scholarship while providing resources and services that enrich both the Arizona community and a global academic audience.

The University of Arizona's Access & Information Services invites you to apply for the role of Administrative Assistant. As the Administrative Assistant, you will play a key role in providing administrative support to the Head of Access & Information Services (AIS) and a team of over 30 staff, exercising initiative, independent judgment, and discretion in prioritizing work. This role requires strong organizational, time management, and interpersonal skills, along with excellent customer service, analytical thinking, and the ability to manage multiple assignments while working both independently and collaboratively.

In this position, you will perform a wide range of duties in support of departmental operations, requiring knowledge of library, university, and departmental policies and procedures. The position supports a department operating across two locations, the Main Library and Weaver Science-Engineering Library, and coordinates departmental and library-wide events as needed. Through your work, you will contribute to the library's mission by supporting projects and initiatives that promote high-quality service and effective operations.

Work Schedule:

Monday, Tuesday, Thursday (6:45 a.m.

-3:45 p.m.);
Wednesday (6:45 a.m.

-4:30 p.m.);
Friday (6:45 a.m.

-3:00 p.m.)

This position may occasionally require evening and weekend hours to support departmental and library‑wide events.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

* Provides coordination and support to AIS Department Head and AIS managers, including drafting, proofing, and organizing confidential correspondence and reports, hiring documentation, and project support.

* Serves as a key point of contact, providing support in person, by phone, and via email; independently responds to correspondence, explains policies and procedures, and synthesizes information into reports.

* Arranges service desk coverage for unexpected staff absences.

* Coordinates travel reservations, itineraries, and reimbursements for the department.

* Provides the department with logistical support for meetings and other events. Tasks may include organizing meeting rooms, sending out reminders, tracking registration and attendance, taking notes, arranging catering, and set-up/clean-up.

* Maintains inventory of office supplies and initiates purchases of materials; reconciles and manages budget expenditures.

* Leads departmental operational and equipment purchasing, including tracking and reconciling orders and reporting on budget activity.

* Provides graphics support, including developing and maintaining signs and other promotional materials and videos under the guidance of Library Marketing & Communications.

* Maintains the department telecom system, including acting as a liaison to campus IT as needed.

* Maintains front-facing service sites to ensure they are stocked and operational.

* May assist with space and furniture requests.

* Serve as lead for the Act One Culture Pass program, which provides access to the arts and…