Administrative Specialist - Environmental Quality

Administrative Specialist I – Environmental Quality Department

The Administrative Specialist I provides complex professional administrative support to the Environmental Quality Department, performing independent work and supervising staff as required.

• Coordinates unit activity with other departmental sections, county departments, and outside agencies, acting as an internal coordinator for support activities such as personnel, purchasing, payroll, or program‑specific functions.
• Responds to public and staff inquiries, providing information or resolving problems that require application of departmental or program rules and policies, or refers questions to appropriate staff.
• Represents the unit/department on various committees and working groups; may be granted authority to commit unit/department support to issues.
• Coordinates, schedules, and organizes unit, program, or departmental calendars and meetings.
• Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers.
• Creates, maintains, and directs the maintenance of specialized databases, including inputting, retrieving data, and producing complex computer‑based reports.
• Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other agreements with affected agencies, contractors and service providers.
• Researches, compiles, performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval.
• Compiles and summarizes statistical and operational data, preparing periodic and special reports.
• Compiles information used in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities.
• Conducts and documents confidential or sensitive inquiries for management, maintaining appropriate security and confidentiality of information.
• Establishes and maintains specialized reference files and reference materials.

• Associate’s Degree from an accredited college or university in public administration, business administration, management, or a closely related field.
• Or one year of experience with Pima County as an Administrative Assistant III or closely‑related professional administrative classification.
• All educational and experience qualifications must be documented in the application.

• Experience in a front‑office or clerical role performing administrative duties, including answering and directing phone calls, managing files, and providing clear, professional communication to the public and team members.
• Experience with daily office administration, archiving files, and utilizing Microsoft Office Suite (Excel, Outlook, and Word).
• Experience with budget, procurement, and financial processes.
• Minimum six months experience with Workday.

• Valid Arizona driver license at the time of application.
• Subject to a 39‑month DOT motor vehicle record review.
• Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation.

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

• Competitive salary and pay range.
• Health insurance coverage.
• Retirement plans.
• Flexible work schedules.
• Family leave policy.
• Wellness programs.
• Training and development opportunities.
• Employee recognition program.