Administrative Support Assistant III, Chemistry & Biochemistry

Administrative Support Assistant III, Chemistry & Biochemistry

Posting Number
req
26280

Department
Chemistry & Biochemistry - Sci

Department Website Link
(Use the "Apply for this Job" box below)..edu

Location
Tucson Campus

Address
Tucson, AZ USA

Position Highlights

The Department of Chemistry and Biochemistry (CBC) aspires to be a world leader in the chemical and biochemical sciences through cutting edge education, innovative research, and meaningful community impact that improves our understanding of the world and our quality of life. CBC's world class, interdisciplinary research addresses critical challenges across chemistry, biochemistry, energy, materials, biomedical engineering, and related fields, and directly fuels its educational mission.

The department offers comprehensive undergraduate and graduate programs, from bachelor's degrees through Ph.D.'s, preparing the next generation of scientists to advance discovery and innovation.

The University of Arizona's Department of Chemistry and Biochemistry invites you to apply for the role of Administrative Support Assistant III. In this position, you will provide administrative support for Chemistry and Biochemistry (CBC) academic programs, carry out daily functions of the Teaching Support Office, and assist students, faculty, and staff with course-related matters.

This role offers the opportunity to collaborate with academic teams, enhance the student experience, and develop your skills within a dynamic higher education setting.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

Teaching Support Office (TSO) duties:

• Ensure the office is staffed and able to assist during normal business hours.
• Assist customers (students, faculty, and staff) at the TSO counter, by phone, and through the TSO email.
• Maintain office equipment and supplies, and order office supplies as needed.
• Prepare calendars and similar documents for the TSO and instructors.
• Maintain clear and accurate records of important information.

CBC course administration:

• Copy exams and quizzes in an accurate and timely manner.
• Schedule review sessions as requested.
• Communicate with instructors and TAs to ensure courses run smoothly.
• Act as a D2L liaison, setting up course websites and assisting instructors with D2L questions and issues.

General Chemistry program liaison:

• Meet and communicate with General Chemistry instructional teams.
• Assist with online homework system issues and questions.
• Help plan logistics for common exams, proctoring, and grading of exams.

Student services and assistance:

• Assist with enrollment of new graduate students.
• Collect training certifications and other information from incoming graduate students.
• Assist with student enrollment as needed.
• Maintain confidentiality of student information.

Department responsibilities:

• Provide administrative support, such as planning meetings and taking notes for department committees (e.g., Undergraduate Program Committee).
• Collect data in Analytics as requested (e.g., student enrollment).
• Help plan and run events such as graduate student training and welcome events.
• Assist with special projects as needed.

Knowledge,Skills, and Abilities (KSAs):

• Strong communication, interpersonal, and organizational skills are essential.
• Familiarity with MS Office and with University systems.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is…