Administrative Assistant - IDD
Job in
Tucson, Pima County, Arizona, 85704, USA
Listed on 2026-06-21
Listing for:
Portable Practical Educational Preparation, Inc
Full Time
position Listed on 2026-06-21
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant, Office Assistant
Job Description & How to Apply Below
POSITION SUMMARY:
Under the direct supervision of the Office Manager, this position is responsible for the operation of a multi-line phone system, greeting the public, performing administrative and clerical tasks. Performs skilled typing, word processing in a Microsoft Office environment, disburses daily mail and makes copies.
DUTIES AND RESPONSIBILITIES:
* Provides secretarial and administrative support to administrative staff.
* Greets the public and answers their general questions about the programs; distributes agency forms as needed.
* Answers the telephone, appropriately routes the calls, takes messages and clears the voice messaging system daily.
* Receives and sorts the mail each day; distributes mail to employees of each program.
* Prepares out-going mail and takes mail to PPEP administration building so that they can apply proper postage and mail out...
* Performs clerical activities and produces correspondence as required; files and maintains program and agency-related records or files.
* Greets the public and answers their general questions about the programs; distributes agency forms as needed.
* Learn duties of the Scheduling Specialist to provide backup scheduling in the absence of the Scheduling Specialist.
* Understands the duties and requirements of the Scheduling position to ensure proper placement of staff to fulfill IDD staff and ratio requirements.
MINIMUM QUALIFICATIONS:
* High School diploma or GED.
* One (1) year prior work experience as a Administrative Assistant.
* Valid Arizona driver's license and clearance/approval by corporate auto insurer.
* Average proficiency with Microsoft Office products including Word, Excel, Outlook and database management systems.
OR
* Any combination of academic education, professional training, or work experience, which demonstrates the ability to perform the duties of the position.
PREFERRED QUALIFICATIONS:
* Two (2) years prior work experience in a non-profit agency or volunteer social work.
* Intermediate proficiency with Microsoft Office software.
* Bilingual (English/Spanish)
PHYSICAL REQUIREMENTS:
* Must be able to see a computer monitor.
* Must be able to lift fifteen (15) pounds).
PPEP INC. IS AN EEO EMPLOYER - MINORITIES/WOMEN/VETERANS/DISABLED
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