Administrative Assistant SATEC - Temporary, Part-Time

We're excited you are considering a position with us. We welcome and celebrate the expansive experiences and contributions that all members of our campus community bring to the table, whether shaped by career history, academic study, or community engagement.

All employees are expected to live and work within the state of Arizona as a condition of employment. All selected candidates are subject to a successful completion of a background check.

Hours per week:
Up to 19.5 hours per week

Department:
Downtown Campus - Southern Arizona Technology & Entrepreneurship Center (SATEC)

Rate of Pay: $19.58 per hour

The SATEC Administrative Assistant 2 performs a variety of office support duties for multiple programs, performing a full range of advanced clerical and office support duties in support of the SATEC Manager and the Southern Arizona Technology & Entrepreneurship Center (SATEC). Provides communication, information, and assistance to the SATEC Manager, college, entrepreneurs, and the public. Creates presentations, marketing materials, and communications in multiple formats.

Coordinates and schedules department meetings, workshops, networking events, and incubator programming, including event logistics, registration, and outreach. Generates reports, surveys, and basic data analysis, along with requisitions, purchase orders, and invoice monitoring. Updates and manages department files, records, Customer Relationship Management (CRM) data, and program information.

Work schedule may include evenings and weekends.

• Provides advanced office support to the SATEC Manager and student interns by monitoring phones and emails; responding to or routing inquiries; preparing and proofreading reports, communications, presentations, and meeting materials; and supporting scheduling, taking notes, and providing documentation.
• Serves as a welcoming first point of contact for SATEC inquiries from students, entrepreneurs, faculty, staff, and the public; responds to questions and maintains clear communication with the SATEC Manager as needed.
• Maintains ongoing communication and collaboration with the SATEC Manager to support daily operations, coordinates priorities, and helps ensure smooth delivery of SATEC programs and events.
• Gathers, organizes, and maintains SATEC program information, CRM data, forms, records, and outreach materials to support communication, engagement tracking, and reporting needs.
• Supports scheduling and coordination of SATEC programming and events, including workshops, networking events, open houses, and community engagement activities.
• Works closely with the SATEC Manager on coordination of projects and events involving internal departments and external partners, supporting follow-through, communication, and shared timelines.
• Supports marketing and outreach efforts by helping connect the SATEC Manager with students, entrepreneurs, faculty, staff, and community partners through consistent and supportive communication.
• Maintains and organizes SATEC files, CRM records, shared drives, and program documentation to support accessibility and smooth information flow.
• Updates confidential files and records for students and staff.
• Orders and maintains office supplies, marketing materials, and event resources to support day-to-day SATEC operations.
• Performs all other duties and responsibilities as assigned or directed by the SATEC Manager.

• High school diploma or GED.
• One (1) to Three (3) years of related experience providing general office support.
• OR an equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

• Associates Degree/Vocational or technical training in office management.

• Please upload a portfolio showcasing flyers, social media graphics, newsletters, event promotions, or other communications you have developed.
• Include a link to social media account(s) you have created or managed.

• Knowledge of administrative procedures and program support practices.
• Knowledge of customer service principles and stakeholder engagement.
• Knowledge and application of organizational and time management principles.
• Skill in written and verbal communication, including professional and digital communications.
• Skill in performing a variety of duties, often changing from one task to another of a different nature.
• Skill in positive, productive, and flexible customer service.
• Ability to adapt and maintain professional composure in emergent and crisis situations.
• Ability to apply effective and accurate data entry and typing skills.
• Ability to develop and maintain effective and positive working relationships.

The physical demands described here are representative of those that must be met by an employee to successfully perform the key duties and responsibilities of this job. Reasonable accommodations may be…