Executive Administrative Assistant III - Conservation Lands & Resources

Job Description Summary

Department – Conservation Lands & Resources

Job Type: Unclassified

Job Classification: 1266 – Executive Administrative Assistant III

Salary Grade: 15

Pay Range

• Hiring Range: $69,908 – $83,886 Annually (estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.)
• Pay Range: $69,908 – $97,864 Annually (the entire compensation range for the position.)

The Conservation Lands & Resources Department is seeking an experienced, highly organized, and solutions oriented Executive Administrative Assistant III to provide advanced administrative support to the department director and leadership team. This position plays a central role in coordinating the daily operations of a department whose work spans conservation lands, cultural resources, environmental planning, natural and biological resources stewardship, range and agricultural programs, parks related initiatives, and public engagement in support of Pima County’s long‑term conservation and community priorities.

The successful candidate will be a key administrative partner to the director, supporting the advisory board and overseeing schedules, meetings, communications, strategic planning efforts, personnel processes, records, and department‑wide administrative systems. This role requires strong judgment, discretion, attention to detail, and the ability to work effectively with County departments, elected offices, external partners, and the public. This is an excellent opportunity for someone who enjoys being at the center of department operations and contributing to meaningful work that supports conservation, cultural heritage, environmental stewardship, and responsible public service in Pima County.

This position serves as the senior administrative contact for the division, coordinating high‑level activities, meetings, and training, while providing leadership and guidance in confidential personnel matters.

Classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

• Oversees and directs the management of administrative and support services, including fiscal, operational, and strategic functions for the division, and serves as the senior administrative contact for the division;
• Leads and coordinates division‑wide activities, strategic initiatives, and high‑level meetings, providing guidance on confidential personnel matters and sets priorities for scheduling meetings and training;
• Manages the acquisition, allocation, and distribution of supplies and equipment across the division, ensuring compliance with purchasing guidelines and optimizing resource utilization;
• Develops, revises, and enforces complex departmental policies and procedures to align with division goals, and conducts comprehensive reviews of policies to enhance operational effectiveness;
• Collaborates in the design and implementation of automated information systems, providing strategic recommendations for optimizing technological integration across the division;
• Oversees the collection, analysis, and reporting of data for division‑wide activities, and prepares executive‑level reports, including mandated County/state/federal submissions, ensuring compliance with legal and regulatory requirements;
• Directs the submission, review, and archiving of critical reports, forms, and records for the division, ensuring proper documentation and adherence to reporting standards;
• Leads the development and execution of comprehensive training and professional development programs for staff, County employees, and external stakeholders, while representing the division at high‑level meetings and committees;
• Oversees and approves the creation of Maximo Work Orders and Service Requests for division‑wide projects, repairs, and maintenance, ensuring timely execution and accurate billing;
• Manages complex financial tasks, including the creation and oversight of delivery orders, payment requests, contracts, and other critical financial documents within the County system,…