Administrative Assistant, Cancer Center

Administrative Assistant, Cancer Center (Full-Time)

Overview:
The University of Arizona Cancer Center (UACC) seeks an Administrative Assistant to provide comprehensive administrative support to the Associate Director (AD) of Cancer Research Teaching & Education Coordination (CRTEC). This position is responsible for document preparation, scheduling meetings and events, arranging and reconciling travel, updating the website, keeping records, managing supply inventory, and entering data. This position requires a high degree of professionalism, discretion, initiative, organization, accuracy, attention to detail, judgment, and the ability to set priorities and handle multiple projects with limited supervision.

• Visa sponsorship is not available for this position.

• Provide high‑level executive support to the AD CRTEC, including calendar management and travel, with reconciliation.
• Take and transcribe minutes of meetings.
• Maintain recordkeeping for grant reporting.
• Schedule and coordinate appointments and meetings.
• Provide administrative support to units within CRTEC as approved by the AD.
• Serve as the point of contact for concerns and queries related to CRTEC administration.
• Provide assistance and customer service as needed.
• Manage data for special projects.
• Schedule meetings, reserve rooms, and establish virtual meeting connections.
• Prepare and facilitate CRTEC events, retreats, and symposia.
• Collaborate with CRTEC units to update web and brochure content.
• Purchase supplies and reconcile P‑card transactions.
• Order computer equipment, submit IT tickets, and manage Bio Com A/V requests.
• Maintain an up‑to‑date office calendar, including events, team availability, and time‑off requests.
• Schedule trainings and assist with preparing training materials.
• Perform administrative tasks by researching systems, operations, and procedures.
• Participate in the development of standard operating procedures (SOPs).
• Maintain and update spreadsheets and databases.
• Assist with the management of the cancer center listserv.
• Upload data into various UACC systems.
• Assist with financial processes, including entering payment requests in UAccess Financials.
• Monitor, review, and approve standard expenditures to ensure activities comply with budgets.

• Advanced knowledge of Microsoft Office Suite.
• Knowledge of administrative principles and practices.
• Skill in planning, analyzing, and coordinating activities and establishing priorities.
• Ability to work independently and maintain confidentiality.
• Ability to problem‑solve and make decisions.
• Ability to handle stressful situations.
• Ability to work efficiently in a fast‑paced work environment.
• Ability to effectively communicate.

• High school diploma or equivalent.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

• Experience with UAccess, UAnalytics, and Canva.