Executive Assistant

Southern Arizona Legal Aid, Inc. (SALA) is hiring a full‑time Executive Assistant to support the Executive Director and Management Team of SALA. SALA provides civil legal aid in nine southeastern Arizona counties and to eleven tribal communities.

The Executive Assistant (EA) provides high‑level confidential administrative, governance, compliance, communications, and project support to the Executive Director and Management Team. The EA helps ensure that SALA’s executive office, Board and committee processes, records, deadlines, and external communications are organized, accurate, timely, and consistent with SALA policy, funding‑source requirements, Legal Services Corporation (LSC) regulations, and LSC performance expectations. The EA does not provide legal advice, make case‑acceptance decisions, or represent clients.

• Executive Director and Governance Support
• LSC Compliance and Performance Support
• Confidential Communications and Document Preparation
• Records, Information Management, and Confidentiality

A full job description of duties and responsibilities is available by emailing: salahr and requesting a copy.

• Knowledge of modern legal office, nonprofit, executive office, or public‑service administrative procedures and practices.
• Excellent writing, editing, proofreading, grammar, punctuation, spelling, and document‑formatting skills.
• Strong proficiency with Microsoft Word, Excel, Outlook, Adobe Acrobat, video‑conference platforms, and electronic document‑management systems; ability to learn other systems used by SALA.
• Ability to manage complex calendars, deadlines, records, meeting logistics, and multi‑step projects with accuracy and follow‑through.
• Ability to work independently, use good judgment, maintain confidentiality, and manage competing priorities under time pressure and frequent interruptions.
• Ability to communicate effectively and respectfully with staff, Board members, clients, community partners, funders, courts, donors, public officials, and members of the public.
• Ability to understand and follow SALA policies, funding‑source requirements, LSC‑related procedures, and instructions from the Executive Director or designee.
• Commitment to SALA’s mission of providing civil legal assistance to low‑income persons and communities.

• Experience supporting an Executive Director, Chief Executive Officer, Board of Directors, governing body, or senior management team.
• Experience in legal aid, nonprofit, federally funded, public‑interest, government, court, or law‑office settings.
• Familiarity with LSC‑funded legal services programs, Board governance, grant compliance, performance reporting, records retention, client confidentiality, and nonprofit accountability.
• Excellent organizational skills, adaptability, initiative, dependability, analytical judgment, and ability to solve problems in a fast‑paced public‑service law office environment.
• Experience preparing Board packets, minutes, policies, reports, public notices, donor correspondence, grant materials, or compliance documentation.
• Spanish fluency or fluency in another language used by SALA client communities is helpful.

• High school diploma or equivalent required; college coursework, associate degree, bachelor’s degree, paralegal studies, business administration, public administration, nonprofit management, or related training preferred.
• Three to five years of progressively responsible administrative, executive assistant, legal assistant, Board support, compliance support, or office‑management experience.
• Equivalent combinations of education, training, and experience that demonstrate the required knowledge, skills, and abilities may be considered.

Salary range $40,000 – $70,000 DOE. Up to 5% additional compensation for fluency in languages used by client communities. Excellent benefits, including health insurance, pension plan, and generous leave.

SALA is committed to equal employment opportunities for all workers, regardless of race, gender, disability, or other protected class status. SALA is committed to compliance with all federal, state, and local anti‑discrimination laws and regulations. All interested applicants are encouraged to apply.

Hiring Committee
Southern Arizona Legal Aid, Inc.
Continental Building
2343

E. Broadway Blvd., Suite 200
Tucson, AZ
(520) 623‑9465 / FAX: (520) 594‑6554
Email: salahr

DEADLINE:
Open until filled. Submit cover letter, resume, and three references.