Administrative Assistant - Pima Animal Care Center

Job Description Summary

Department:
Pima Animal Care Center
Job Type: Classified
Job Classification: 5927 - Administrative Assistant I
Salary Grade: 1
Hiring Pay: $16.54 per hour
The position is open to current Pima County employees only.

• Respond to inquiries by answering routine questions related to unit functions and procedures and refer more complex queries to the appropriate person, division, or department.
• Answer single- or multi-line phones, route calls, and relay messages.
• Schedules and confirms appointments by phone, mail, or in person.
• Types correspondence, memoranda, and other materials.
• Enters data into computers, updates computer records, and proofreads printouts for obvious errors.
• Compares entries against source documents and corrects errors.
• Indexes, classifies, codes, and files various records, charts, reports, and documents and performs routine file maintenance.
• Locates and retrieves files or documents as required.
• Copies, collates, and distributes reports and documents to appropriate parties or files.
• Stamps, sorts, and distributes incoming mail and prepares materials for outgoing mail.
• Performs courier duties.
• Types documents such as reports, applications, purchase orders, departmental forms, correspondence, and memoranda.
• Receives mailed and over‑the‑counter payments, issues receipts, and verifies daily cash intake with receipts.

• One (1) year of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.)

• Minimum one (1) year experience working in an animal shelter.
• Minimum one (1) year experience working on public records requests or other confidential information.
• Minimum one (1) year experience working with Adobe.

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.

Additional assessments/testing may be required as part of the selection process.

Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain/maintain the required licensure shall be grounds for termination.

The County requires pre‑employment background checks. Successful candidates will receive a post‑offer, pre‑employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.

Physical and sensory abilities will be determined by position. Action activity – bending, kneeling, reaching, squatting, and stooping;
Motion activity – grasping and fine movement;
Hearing activity – none;
Speaking activity – in person and on the phone;
Vision – operate a motor vehicle.

Working conditions will be determined by the position.

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.