Conference and Events Planner II

Conference and Events Coordinator

The College of Medicine
- Tucson (COM-T) Academic Celebrations and Special Events team within Medicine Administration is seeking a Conference and Events Coordinator. This role supports the engagement, communications, and development goals of the College. This position will report to the Manager of Special Projects. As part of the Academic Celebrations and Special Events Team within the Dean's Office, the incumbent will communicate the college's mission through meetings, events, and engagements for internal and external audiences.

The successful candidate will participate in the planning and coordination of duties leading up to, during, and following events hosted by the College/Dean's Office.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please visit the provided link.

Duties & Responsibilities:

• Manage and execute the logistics and agreements for each event, which include but are not limited to: catering and beverage, facilities, custodial, rentals, décor, entertainment, permits, A/V, and photography services.
• Attend all events to facilitate/manage successful operations, serving as the point-person for impromptu troubleshooting during the event.
• Work closely with Brand Communications and Alumni Engagement colleagues to design event advertising, draft scripts and talking points, and create event programs and invitations.
• Assist the Dean's Office in developing new projects and events.
• Ensure adequate staffing for events, working with staff volunteers to present polished events.
• Ensure all events are in compliance with any applicable UA/COM policies.

Knowledge, Skills & Abilities:

• Ability to keep current with new technology and communication outlets.
• Skills in utilizing Microsoft Office Suite programs/applications such as:
  Word, Excel, PowerPoint.

Minimum Qualifications:

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

FLSA
- Non-Exempt

Full Time/Part Time
- Full Time

Number of Hours Worked per Week - 40

Job FTE - 1.0

Work Calendar
- Fiscal

Job Category
- University Operations

Benefits Eligible
- Yes
- Full Benefits

Rate of Pay - $25.50 - $31.87

Compensation Type - hourly rate

Grade - 7

Career Stream and Level - PC2

Job Family
- Conference & Events

Job Function
- University Operations

Type of criminal background check required:

- Name-based criminal background check (non-security sensitive)

Number of Vacancies - 1

Contact Information for Candidates
- Gerry Flores, gflores
007

Documents Needed to Apply
- Resume and Cover Letter

Special Instructions to Applicant
- Application:
The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission. Cover Letter:
Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).