Office Manager

Cutler Advisors - Tucson, Arizona Office Manager

Cutler Advisors is seeking an experienced and highly organized Office Manager to oversee the daily administrative operations of our growing public accounting firm in Tucson, Arizona. This individual will play a critical role in ensuring the office runs efficiently while supporting firm leadership, coordinating administrative processes, assisting with human resources functions, and maintaining a professional environment for both employees and clients.

The ideal candidate is a proactive problem-solver with strong organizational skills, excellent communication abilities, and prior experience managing office operations in a professional services environment. This is a fully onsite position and requires attendance in the Tucson office Monday through Friday.

Office Administration & Operations

• Manage the day-to-day operations of the office to ensure efficiency and organization.
• Maintain office procedures, systems, and administrative workflows.
• Coordinate office supplies, equipment maintenance, vendor relationships, and facility needs.
• Serve as the primary point of contact for administrative and operational matters.
• Manage incoming correspondence, phone calls, and client communications.
• Coordinate meetings, conference room scheduling, and firm events.
• Assist partners and firm leadership with special projects and administrative initiatives.

Human Resources Support

• Support employee onboarding and offboarding processes.
• Maintain personnel records and HR documentation.
• Assist with benefits administration and employee communications.
• Coordinate recruiting activities, interview scheduling, and candidate communications.
• Ensure compliance with company policies and employment-related documentation.
• Serve as a resource for employees regarding administrative and HR-related questions.
• Support performance review processes and employee engagement initiatives.

Accounting & Financial Administration

• Utilize Quick Books to assist with firm bookkeeping and administrative accounting functions.
• Process invoices, monitor vendor payments, and maintain accurate financial records.
• Assist with expense tracking and reporting.
• Support leadership with basic financial and operational reporting.

Client Service & Firm Support

• Provide exceptional internal and external customer service.
• Support client onboarding and administrative client engagement processes.
• Maintain confidentiality of client, employee, and firm information.
• Help foster a professional, organized, and client-focused office environment.

Required

• Minimum 10 years of experience as an Office Manager.
• High School Diploma or GED.
• Experience supporting office operations in a professional services environment.
• Working knowledge of human resources processes and employee administration.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience using Quick Books.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Demonstrated ability to work independently and manage competing priorities.

Preferred

• Experience with in a public accounting, CPA, financial services, legal, or professional services firm.
• Additional HR training, certification, or coursework.
• Associate's or Bachelor's degree.

• Fully onsite position located in Tucson, Arizona.
• Monday through Friday schedule.
• No remote or hybrid work arrangements available.
• Professional office environment with regular interaction with firm leadership, staff, and clients.

At Cutler Advisors, we pride ourselves on delivering exceptional service to our clients while fostering a collaborative and professional workplace. This role offers the opportunity to become a key member of our team and contribute directly to the firm's operational success and continued growth.

The total rewards package at Current includes base salary and benefits. Our salary ranges are competitive within the accounting industry and are updated regularly using the most reliable compensation survey data for our…