Administrative Assistant

Posting Close Date

Applicants must submit their completed application by 07-19-2026 at 11:59 p.m. MST

Application and Special Instructions

All applicants MUST upload a resume to their application to be considered.

The selection process will include:

* Application/resume review

* Screening panel interviews (tentatively scheduled for the week of August 3, 2026). The top 30 applicants from the application/resume review will be invited to a screening panel interview to determine the Eligibility List for Administrative Assistant.

* Hiring interviews (tentatively scheduled for the week of August 17, 2026). The top 10 on the Eligibility List will be invited to a hiring interview to determine which candidate will be selected for each division.

You will be advised via email of your status in the process after each stage.

The Tucson Police Department currently has two vacancies for the Administrative Assistant position. Current vacancies are in the following TPD divisions:

CENTRAL INVESTIGATIONS

Key responsibilities include:

* Ensuring timely, secure handling of recorded materials in accordance with court orders and evidentiary rules

* Monitoring voicemail systems and appropriately routing calls, including those mistakenly directed to CID that still require urgent police intervention

* Maintaining compliance with strict internal timelines related to the Office of Professional Standards investigations to protect employee rights and ensure public accountability

* Preparing spend authorizations, expense reports, and reconciliation in accordance with complex City travel policies

* Managing division-wide training schedules, equipment maintenance requests, and supply procurement

Preferred Qualifications:

* Associates degree or higher

* At least 3 years of administrative experience, preferably in a law enforcement or legal environment

* Experience with Microsoft Office Suite, SharePoint, and Workday systems

PATROL DIVISION

Key responsibilities include:

* Maintaining division rosters, staffing reports, status reports, tracking sheets and One Team page

* Processing division communication via email, interoffice mail, and phone

* Maintaining and tracking schedules and leave for all division staff

* Managing purchase requests, travel coordination, and financial reconciliation

Preferred Qualifications:

* Experience with Microsoft Office Suite, Adobe, Workday and AXON systems

* Strong organizational, multi-tasking, communication, and interpersonal skills

* Ability to work independently with strong attention to detail

* Ability to maintain confidentiality

Candidates placed on the Civil Service Eligibility List who receive a contingent offer must successfully pass the following:

* An extensive background investigation, including local, state and national criminal and fingerprint checks.

ABOUT THIS JOB

Position Summary

The Administrative Assistant position at the City of Tucson's Police Department provides administrative support to police personnel. This position also requires a customer focused service approach, building and maintaining positive working relationships with internal and external customers while maintaining a high level of professionalism.

Work is performed under the supervision of the Police Captain. This position does not supervise.

Duties and Responsibilities

* Provides information and administrative support to police administration staff regarding all communications, activities, and issues that may arise on a day-to-day basis. Orders supplies and equipment and maintains inventory. Enters data and corrections into all Police Department and City systems. Schedules meetings and appointments for Police staff. Researches, prepares, and processes paperwork, and maintains spreadsheets, logs, and files. Prepares administrative reports, meeting minutes, and other management related documents.

Troubleshoots office equipment and conference room technology issues.

* Provides quality customer service to members of the public, department personnel, and members of other agencies. Answers questions or connects the internal and external customer with appropriate resources. Connects and responds to citizen requests in person, by phone, or via email. Processes requests for a variety of Police Department services, both internal and community based.

* Responds to incoming Police Department mail, emails, phone calls, and voicemails. Researches and responds to a variety of citizen requests in accordance with city and police policies. Responds in writing to records requests from Tucson Police Records or criminal justice agencies, completing red actions of files in accordance with current records laws prior to releasing information. Develops and maintains department websites, prepares newsletters, and promotional materials.

* Attends Police Department meetings and workshops. Participates in the development of office policies and procedures by providing feedback to leadership. Manages conference registrations, hotel bookings, and travel arrangements Coordinates various special…