Administrative Assistant II - Pima Animal Care Center

Job Description

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY.

Job Type: Classified
Job Classification: 5896 - Administrative Assistant II
Salary Grade: 2
Hiring Pay: $17.90 Per Hour

Pima Animal Care Center is seeking an experienced part‑time Administrative Assistant II to support our Rescue operations. The role includes handling public inquiries, routing calls, and streamlining communication and administrative processes. The assistant manages data entry, updates digital records, maintains organized electronic files, handles clerical tasks such as managing mail and coordinating couriers, operates office equipment, and drafts and formats documents to improve operational efficiency.

The responsibilities are more complex than those of an Administrative Assistant I.

• Responds to public and staff by providing general information about departmental or program activities.
• Answers single‑ and multi‑line telephones, routes calls, and relays messages.
• Resolves routine problems in person, by phone, and through correspondence.
• Requests specific information by telephone.
• Checks documents for completeness and accuracy, and issues licenses and permits.
• Types and word‑processes a variety of documents such as correspondence, reports, forms, contracts, requisitions, and claims.
• Edits documents for grammar, punctuation, spelling, and format.
• Coded, confirms, enters, updates, and retrieves data using automated filing systems.
• Verifies accuracy of data entered into the system and corrects information as required, printing reports.
• Establishes and maintains filing systems and retrieves documents as needed.
• Researches document files and automated records for specific information.
• Copies and distributes materials and operates copy machine.
• Read, screens, and directs mail and composes answers to routine correspondence.
• Calculates fees, records payments, and balances routine accounts.
• Operates various office equipment such as typewriters, computer terminals, personal computers, facsimile machines, photocopiers, and calculators.
• Performs moderately complex word processing activities such as preparation of charts, graphs, and tables.
• Transcribes a variety of correspondence, reports, and documents from dictation equipment.
• Schedules and arranges meetings, conferences, interviews, and other appointments.
• Trains other staff members in office procedures and clerical activities.
• Assigns and reviews the work of staff performing typing, filing, and other routine clerical activities.

• Two (2) years of experience performing secretarial or administrative tasks supporting a department, specialized program, or small business. Relevant experience and/or education from an accredited college or university may be substituted.
• One year with Pima County in an Administrative Assistant I position.

• Minimum three (3) years experience in an administrative position.
• Minimum one (1) year experience providing administrative support to animal rescues.
• Minimum one (1) year experience working in an animal shelter.
• Minimum one (1) year experience working with animal sheltering software.

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.