Executive Operations Coordinator​/Executive Assistant

Executive Operations Coordinator / Executive Assistant

Location: Tucson, AZ (Onsite)

We are seeking a highly organized, proactive Executive Operations Coordinator to support our executive leadership team within a growing healthcare organization. This is not a traditional administrative position. We're looking for a strategic, tech‑savvy professional who can leverage AI to improve operations, analyze business data, coordinate executive initiatives, and serve as a trusted partner to leadership.

This role requires someone who thrives in a fast‑paced environment, enjoys wearing multiple hats, and is equally comfortable supporting executives, coordinating projects, planning events, and improving business processes.

Previous experience in a Skilled Nursing Facility (SNF), Long-Term Care (LTC), nursing home, or another related healthcare setting is required.

• Provide high-level administrative and operational support to C‑Suite executives.
• Manage executive calendars, travel arrangements, meetings, and communications.
• Utilize AI tools to streamline workflows, automate administrative tasks, and improve operational efficiency.
• Coordinate executive meetings, board meetings, leadership retreats, and strategic planning sessions.
• Plan and execute company events, holiday parties, employee recognition events, executive meetings, and corporate functions.
• Assist with operational initiatives, project coordination, and process improvement efforts.
• Analyze operational data and prepare reports to support executive decision‑making.
• Develop professional executive presentations and reports using Microsoft PowerPoint and Excel.
• Prepare agendas, meeting minutes, correspondence, and executive materials.
• Build strong relationships with facility leadership, vendors, and corporate team members while providing exceptional customer service.
• Handle confidential information with professionalism and discretion.
• Anticipate executive needs, prioritize competing demands, and proactively solve problems.

• Minimum of 3 years supporting C‑Suite executives or senior leadership.
• Required: Experience in Skilled Nursing, Long-Term Care, nursing homes, hospitals, behavioral health, assisted living, home health, hospice, or another related healthcare environment.
• Strong analytical skills with the ability to interpret data and create executive‑level reports.
• Advanced proficiency in Microsoft Excel and Microsoft Power Point is required.
• Experience using AI to improve workflows, automate processes, and increase operational efficiency.
• Familiarity with Claude Code or other AI‑powered productivity tools is highly preferred.
• Proven experience coordinating executive meetings, conferences, leadership retreats, and corporate events.
• Excellent customer service, interpersonal, written, and verbal communication skills.
• Exceptional organizational, time management, and project coordination skills.
• Ability to manage multiple priorities while maintaining professionalism and confidentiality.
• Flexible schedule to accommodate executive and business needs.
• Ability to travel up to 25% for facility visits, meetings, leadership events, and other company functions.

We're looking for someone who is resourceful, analytical, adaptable, and passionate about improving business operations. The ideal candidate embraces technology, enjoys creating efficiencies, takes initiative, and can confidently support executive leadership while coordinating projects, events, and strategic initiatives. If you're someone who enjoys solving problems, thinking ahead, and making an impact, we'd love to hear from you.

• Opportunity to work directly with executive leadership.
• Growth‑oriented organization embracing AI and operational innovation.
• Meaningful work supporting healthcare operations that make a difference.