CEO Assistant

Job Summary

The CEO/Executive Assistant provides high-level administrative support to executive leadership and the Board of Directors in a fast‑paced telecommunications environment. This role involves managing schedules, organizing meetings, handling confidential communications, coordinating travel, and supporting strategic initiatives. The ideal candidate will be detail‑oriented, resourceful, and proactive, with a strong ability to anticipate needs and maintain professionalism under pressure.

Position Title: CEO/Executive Assistant

Exempt Status: Exempt

Department: Administration

Reports To: Chief Executive Officer

• Manage and maintain CEO's complex calendars, troubleshoot scheduling conflicts, scheduling meetings, coordinate all aspects of business travel including flights, accommodation and itineraries, and ensure the daily schedule runs smoothly
• Serve as the central point of contact for the CEO, screening calls, drafting correspondence, and acting as a liaison between board members, vendors and external customers
• Prepare and edit correspondence, prepare and organize board reports, presentations, conduct research, and maintain effective record‑keeping systems and other documents
• Act as a liaison between executive leadership and internal/external stakeholders
• Meeting and event coordination, planning and coordinating internal and external meetings, conferences, and events preparing agendas, distributing material, logistics, agendas, minutes, and follow‑ups
• Screen calls, filter requests, emails by protecting, prioritizing and ensuring strategic initiatives are a priority and respond appropriately to all forms of communication
• Assist in special projects, drive initiatives from concept to completion and assist with developing strategies and business plans by providing support, tracking, status reporting, and deadline management
• Handle confidential and sensitive information with the utmost discretion and maintain professionalism at all times
• Manage expense reports, invoice processing, and other financial documentation
• Support executive communications both internally and externally
• Facilitate smooth communication and workflow between departments and leadership
• Provide general administrative support and undertake special assignments as required
• Performs other duties as assigned or apparent
• Note:
  
  This job description in no way implies that these are the only duties to be performed by this employee. She/he will be required to follow any other instructions to perform any other duties as requested by her/his supervisor

• Organizational
  
  Skills:
  
  Superior ability to manage multiple priorities with precision and efficiency
• Communication:
  Excellent verbal and written communication skills for drafting correspondence and interacting with various parties
• Discretion:
  Proven ability to handle a high degree of confidential information with integrity
• Tech‑Savvy:
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (e.g., Zoom, Microsoft Teams)
• Interpersonal
  
  Skills:
  
  Professional demeanor with strong interpersonal abilities
• Problem Solving and judgement:
  Strong critical thinking, ability to anticipate needs, exercise sound judgement, resolve issues proactively and resourcefulness to solve administrative challenges
• Adaptability:
  Comfortable working in a dynamic, fast‑paced telecom industry environment
• Flexibility:
  The ability to adapt to changing priorities and work effectively under pressure
• Attention to Detail:
  High level of accuracy in all aspects of work

• A thorough knowledge and understanding of general business management as normally obtained through the completion of a bachelor's degree in Business Administration, Communications, or a related field of study preferred
• Five or more years of experience as an Executive Assistant or in a senior‑level administrative role preferably in tribal telecommunications
• Must possess knowledge of the Gila River Indian Community and its people, culture, and traditions, as well as able to translate business and accounting principles
• Experience working with C‑suite executives is a strong asset
• Note:
  
  Any…