Senior Court Clerk

Senior Court Clerk

The Senior Court Clerk position at the Tucson City Court is responsible for leading the preparation for initial appearance sessions, assisting as a judicial aid in the courtroom, managing warrant resolutions, and organizing docket calendars for various session types within the Judicial Services division.

Work is performed under the supervision of the Court Supervisor. This position leads and instructs the daily operational work of judicial service personnel.

Duties and responsibilities include:

• Maintaining the Case Management System (CMS) by retrieving booking sheets and initiating cases, entering criminal and long form complaints, and inputting scheduled hearings. Preparing files for video review sessions and out-of-custody arraignments, ensuring accuracy by comparing paper and electronic files.
• Promoting the effective processing of cases by quashing warrants, bond outs and pre and post release paper. Ensuring defendant contact information is current on minute entries; and verifying the accuracy of updates and court orders.
• Assisting other agencies via e-mail, telephone, and fax, by providing information regarding active warrants and requests for clarification cases and communicating with law enforcement agencies. Providing information such as copies of court orders. Verifying possible in-custody status of defendants to the court and the public.
• Providing courtroom support by coordinating interpreting services for initial appearance hearings. Responding to needs or issues of initial appearance court with security, administration and management. Setting up equipment and supplies to be used during courtroom sessions. Operating audio and visual equipment during hearings to maintain court records of virtual courtroom appearances. Overseeing the appointment and removal of attorney assignments in the record and paperwork at the order of the judge.
• Preparing, distributing, and finalizing the docket calendar for each session. Preparing and distributing minute entries on behalf of the judge and assisting with case management updating during sessions. Overseeing the appointment and removal of attorney assignments in the record and paperwork at the order of the judge.
• Leading and guiding new clerks on the initial appearance team ensuring accurate training on tasks, workflows, and court procedures. Providing cross-training as needed.
• Performing other tasks and duties as assigned.

Working conditions include mostly an office environment. Holidays and weekends are required and are based on a rotating work schedule; work hours - 5:00AM to 1:00PM and/or 1:00PM to 9:00PM.

All duties and responsibilities listed are subject to change.

Education:

High school diploma or equivalent

Experience:

One (1) year of relevant experience

Equivalency:
Any combination of relevant education and experience may be substituted on a year-for-year basis.

Education:

High school diploma or equivalent

Work Experience:

One (1) year of directly related experience. Any combination of relevant education and experience may be substituted on a year-for-year basis.

Preferred Qualifications:

Experience in administrative support and customer service. Competent experience and skill with the Arizona Judicial Automated Case System (AJADCS) Competent experience and skill with the Spillman Case Management System (CMS)

Job Profile: J0120 - Senior Court Clerk

Compensation Grade: G104

Hourly Range: $19.97 - 29.95 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Fair Labor Standards Act (FLSA):
Non-Exempt

Position Type:
Regular

Time Type:
Full time

Department:
City Court

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.

With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.

You can learn more about our benefits at https://(Use the "Apply for this Job" box below)..

The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S.…