Administrative Specialist - Health Department

Overview

Job Title:

Administrative Specialist I (Classified). Department:
Health. Job Classification: 5754. Salary Grade: 6. Pay Rate: $21.76 - $25.56 per hour (hiring range). Pay Range: $21.76 - $29.36 per hour.

Grant‑funded position ending November 2027. Join the Pima County Health Department’s Emergency Mitigation and Preparedness Division to help strengthen community resilience.

• Coordinate unit activity with other departmental sections, divisions, and county or outside agencies; serve as an internal departmental coordinator for support functions.
• Respond to public and staff inquiries and provide information or resolve problems requiring application of departmental or program rules and policies.
• Represent unit/department on committees and working groups and may be granted authority to commit unit/department support to issues.
• Coordinate, schedule and organize unit, program or departmental calendars and meetings.
• Lead and participate in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers.
• Create, maintain or direct the maintenance of specialized databases, including inputting and retrieving data and producing complex computer‑based reports.
• Coordinate and monitor standard departmental Intergovernmental Agreements (IGA), contracts and other obligatory agreements.
• Research, compile and perform initial analysis of information, and prepare routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval.
• Compile and summarize statistical and operational data, and prepare periodic and special reports.
• Compile information used in unit budget preparation, monitor miscellaneous expenditures and report to supervisor on program budget activities.
• Conduct and document confidential or sensitive inquiries for management; maintain appropriate security and confidentiality of information.
• Establish and maintain specialized reference files and reference materials.

• Associate’s Degree from an accredited college or university in public administration, business administration, management, or a closely related field; or
• One year with Pima County as an Administrative Assistant III or closely‑related professional administrative classification.
• Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application.

• Minimum three (3) years experience providing administrative office support.
• Experience with professional communication, including composing and editing written materials.
• Experience with multi‑tasking and prioritizing urgent projects in a fast‑paced environment.
• Minimum three (3) years experience with Microsoft Office Suite including Outlook, Word, PowerPoint, SharePoint, and Excel.

Valid driver’s license is required at time of application and appointment. A 39‑month DOT Motor Vehicle Record review will be conducted. Failure to maintain required licenses may result in termination. Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation.

Pre‑employment background checks and verification of work history, education, and criminal conviction history will be conducted. Proof of immunization(s) and/or TB screening will be required after offer.

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.