Coordinator, Academic Records

Coordinator, Academic Records

Posting Number - req
26496

Department
- Office of the Registrar

Location
- Tucson Campus

Address
- Tucson, AZ USA

Position Highlights
- The Office of the Registrar is excited to announce that they are welcoming applications for the Coordinator, Academic Records role within their department! The Academic Records Coordinator is a key member of the Registration, Residency, & Transcripts (RRT) department within the Office of the Registrar. This role supports the creation, maintenance, and accuracy of student academic records, including providing advanced support for complex registration and student record issues, document processing and service to students, faculty, and staff across all RRT functions.

This position offers a hybrid work arrangement. While many responsibilities may be completed remotely, the role requires weekly on-site presence at the Tucson, Arizona campus to fulfill duties that must be performed in person. Visa sponsorship is not available for this position. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays;

U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs.

Academic Records Oversight

• Support the integrity, accuracy, and maintenance of student academic records, including document review, processing, and archiving.
• Ensure compliance with institutional policies and regulatory requirements in all record-related activities.

Case Management and Escalation Support

• Independently manage and resolve complex and escalated cases involving academic records, enrollment, registration, and grading.
• Provide guidance and support to student workers and unit specialists, assisting department leadership with issue resolution and decision-making across RRT functions.

Systems and Operations Support

• Act as a liaison between the Office of the Registrar and technical support teams to address system functionality, updates, and process improvements related to records and enrollment systems.

Records Management and Compliance

• Support and maintain student records retention practices, including reviewing, verifying, and maintaining documentation in accordance with institutional policies and quality assurance standards.
• Perform other duties as assigned, demonstrating flexibility and responsiveness to evolving operational needs within academic records and registrar services.

Excellent attention to detail skills. Excellent written and verbal communication skills. Demonstrated ability to work well within a team and in group settings. Proven track record of the ability to work independently and efficiently. Workplace agility and adaptation skills when facing necessary change.

Bachelor's degree required. Minimum of 3 years of relevant experience required.

Experience with Microsoft Windows and Office software.

FLSA
- Exempt

Full Time/Part Time
- Full Time

Number of Hours Worked per Week - 40

Job FTE - 1.0

Work Calendar
- Fiscal

Job Category
- Student Services

Benefits Eligible
- Yes
- Full Benefits

Rate of Pay - $47,356 - $59,195

Compensation Type - salary at 1.0 full-time equivalency (FTE)

Grade - 6

Career Stream and Level - PC2

Job Family
- Registration & Records

Job Function
- Student Services

Type of criminal background check required:

- Name-based criminal background check (non-security sensitive)

Number of Vacancies - 1

Contact Information for Candidates
- Kris Peabody | kpeabody

Open Date - 7/14/2026

Open Until Filled
- Yes

Documents Needed to Apply
- Resume and Cover Letter