Administrative Assistant

Administrative Assistant

The Administrative Assistant position at the City of Tucson's Public Safety Communication Department performs research and analytical work in support administrative, financial, and personnel functions.

Work is performed under the supervision of the Management Assistant. This position does not supervise.

Duties and responsibilities include:

• Reviews and processes invoices, deposits, and payments by maintaining spreadsheets, logs, and/or files.
• Prepares financial documents or billings by performing financial calculations, monitoring petty cash, monitoring contracts and reconciling accounts.
• Takes inventory and orders supplies or equipment from approved merchants and vendors as needed.
• Schedules meetings, appointments, or training sessions by using calendaring software.
• Researches, prepares and processes paperwork and other materials by compiling data, creating, preparing and reviewing correspondence.
• Troubleshoots office equipment issues, submits work orders, and requests appropriate repair services as needed.
• Prepares newsletters or other informative materials for distribution to stakeholders within the department or organization.
• Performs all other duties and tasks as assigned.

Working conditions:

Mostly office environment.

All duties and responsibilities listed are subject to change.

Education:

6 months post high school

Experience:

One (1) year of relevant experience

Equivalency:
Any combination of relevant education and experience may be substituted on a year-for-year basis.

License/

Certifications:

Responsibilities-Six (6) months post high school and one (1) year of directly related experience. Any combination of relevant education and experience may be substituted on a year-for-year basis.

Job Profile: J0231 - Administrative Assistant

View full job profile including classification specifications and physical demands at https://(Use the "Apply for this Job" box below)..

Compensation Grade: G104

Hourly Range: $19.97 - 29.95 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Fair Labor Standards Act (FLSA):
Non-Exempt

Position Type:
Regular

Time Type:
Full time

Department:
Public Safety Communications

Background Check:
This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.

With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.

You can learn more about our benefits at https://.

Citizenship:
The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. The City of Tucson does not offer visa sponsorship.

The city does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).

ADA Accessibility Compliant Form

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at Employee Leaves.

Recruiter Name:
Toni Linden

Recruiter Email:

For general Human Resources questions please contact .