Patient Coordinator Sr, Doctor & Patient Course - Curricular Affairs, College of Medicine, Tucson

Position Highlights

This position offers coordination and support for (1) the three-semester longitudinal course “Doctor & Patient” and (2) the Societies Program. These operate independently, yet in parallel with the four-year COM-T curriculum.

• Visa sponsorship is not available for this position.

• Review daily curriculum and then, using Banner’s hospital electronic health record (EHR) system and electronic medical record system, identify and recruit hospitalized patients each morning and assign them to Year 1 or Year 2 students for the afternoon bedside activities.
• Notify faculty/Mentors of patient assignments.
• Determine backup patients as needed.
• Collaborate with Banner Hospital team members and leadership around patient recruitment.
• Maintain access to Banner EHR and badge access to Banner inpatient units.

• Organize other department offerings for activities in the D&P course.
• Design activities master schedule to plan and monitor scheduled 1-3pm activities and other required sessions for each parallel academic block and assign students to ensure an even balance of activities as well as eventual 100% participation of students in all activities over the pre-clerkship curriculum.
• Provide support for activities scheduled in ICaPS, ASTEC, and other COM-T and HSIB locations.
• Provide support for tracking Med Learn schedules and student assignments.
• Provide support for monitoring Mentor contact hours and other activities for annual reports.
• Administrative and backup support for D&P Program Coordinator, Senior and Program Manager.
• As needed, assist with activities involving students, Standardized Patients (SPs), and faculty/mentors.
• Attend weekly Friday Faculty Development meetings when requested.

• Provide support and administrative coordination for other Program Coordinators, Program Manager, and Directors as necessary.
• Attend regularly scheduled D&P Admin meetings and other meetings, including with Curricular Affairs, COM-T, and ICaPS team members.
• Perform other duties as assigned.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and collaboratively with diverse stakeholders.
• Strong written and verbal communication, organizational, and interpersonal skills.
• Knowledge of College of Medicine policies and procedures.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

• Experience with data management and reporting tools.
• Experience using communication platforms such as Zoom, Canva, and Qualtrics.
• Background or experience in a medical education setting.
• Bachelor’s degree in a field appropriate to the area of assignment and two (2) years of administrative or program coordination experience; OR Master’s degree in a field appropriate to the area of assignment and one (1) year of administrative or program coordination experience; OR Eight (8) years of progressively responsible administrative or program coordination experience, or an equivalent combination of education, training, and related experience.
• Experience working in a hospital or clinical setting, including familiarity with medical terminology.
• Proficiency with Microsoft Office applications.

Outstanding U of A benefits include

• health, dental, and vision insurance plans
• life insurance and disability programs
• paid vacation, sick leave, and holidays
• UA/ASU/NAU tuition reduction for the employee and qualified family members
• state retirement plan
• access to UA recreation and…