Administrative Assistant III; UA Library Administration

Administrative Assistant III (UA Library Administration) Posting Number req
26610 Department UA Library Administration ADM Department Website Link (Use the "Apply for this Job" box below). Location Tucson Campus Address Tucson, AZ USA Position Highlights

The University of Arizona Libraries are enterprising partners in advancing the University's priorities by promoting inquiry, creative endeavor, scholarly communication, and lifelong learning. Serving as an intellectual crossroads of the University, the Libraries support innovative interdisciplinary research and scholarship while providing resources and services that enrich both the Arizona community and a global academic audience.

The University of Arizona's Library Administration invites you to apply for the role of Administrative Assistant III. The Administrative Assistant III is a key member of the Libraries' Administration Office, supporting the Deans under the guidance of the Executive Associate and other administrators. As part of the Dean's support team, you will help plan and coordinate community events, library programs, cross-campus initiatives, project-based initiatives, and donor engagement activities.

Success in this role calls for initiative, sound judgment, professionalism, and discretion. You will resolve non-routine situations by interpreting policies and choosing the best course of action. You will also engage with a wide range of stakeholders, including students, faculty, staff, donors, senior leaders, and community partners, requiring adaptability and tact.

The first review of applications will begin on August 3, 2026. Applications will be accepted until the position is filled.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

* Provides complex calendar administration and meeting coordination for the Associate Dean and the Director of Finance and Administration. Offers contingency support for the Dean's and Vice Dean's schedules, as needed.

* Provides comprehensive administrative assistance to the Administration Office leadership team, including answering calls and inquiries, welcoming visitors, managing correspondence, arranging meals, and supporting other duties as required.

* Oversees logistical arrangements for high-level meetings, encompassing venue reservations, setup, cleanup, and collaboration with campus partners, often coordinating catering services as necessary.

* Maintains the central supply closet, processes special supply requests, and orders business cards and letterhead for library staff.

* Supports project-driven initiatives guided by the Associate Dean through the facilitation of interdepartmental and cross-institutional meetings, the organization of timelines, calls for applications, review procedures, and recognition activities.

* Partners with the Administration Office and the Marketing & Events teams to plan, monitor expenditures for, and execute various events, including lectures, luncheons, donor receptions, and staff gatherings, by managing logistics such as room reservations, audiovisual setup, catering, and other event requirements.

* Assists with development and donor-related activities, as needed.

* Provides administrative assistance to other library departments, as needed.

Knowledge, Skills, and Abilities (KSAs):

* Adaptable and flexible in a fast-paced environment, with a willingness to learn new skills and manage shifting priorities and time constraints.

* Excellent interpersonal and communication skills, including the ability to collaborate with library leadership and campus-wide colleagues, use professional business vocabulary, and exercise discretion and sound judgment when…