Administrative Assistant

This position is Onsite. Our office is located at 1773 W Saint Mary's Road, Tucson, Arizona.

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities.

Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together.

The Administrative Assistant is responsible for interacting with guests in a healthcare setting and managing administrative tasks for the medical team. Their duties include welcoming patients and visitors, answering the telephone, and answering any inquiries. Scheduling appointments and keeping those appointments on time.

This position is full-time (40 hours/week) Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:30am - 4:30pm. It may be necessary, given the business need, to work some holidays and overtime.

We offer weeks of on-the-job training. The hours of the training will be aligned with your schedule. Our office is located at 1773 W Saint Mary's Road, Tucson, Arizona

Primary Responsibilities:

* Answers and re-routes incoming calls to the appropriate Flex Care staff members

* Makes outgoing, post-infusion follow-up calls per Flex Care policy, to patients and/or caregivers

* Documents patient communications within our Electronic Medical Records

* Handles all incoming and outgoing mail to ensure timely receipt or delivery to the intended recipient

* Greets, screens, and checks-in patients and visitors for their scheduled appointment time

* Receives shipments and direct vendors when deliveries are scheduled

* Perform office safety audits as required by state and federal regulatory agencies

* Assists with over-the-phone scheduling of patient visits

* Provides administrative support to the management team in the form of data entry, personnel records, and other human resource department functions

* Organizes and schedules onsite or remote meetings for company staff, as needed

* Organizes and files clinic and client documents under the directive of the Clinic Manager

* Monitors and maintains inventory for operational supplies and patient snack bar to ensure par level

* Assists with maintaining a clean work environment for staff and patients that supports CDC recommendations

* Runs reports under the direction of the Chief Operating Officer and/or Clinic Manager

* Assists patients with completing necessary forms and documentation. Keeping a clean and calm reception area

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

* High School Diploma / GED

* Must be 18 years of age OR older

* CPR OR BLS certification (OR ability to obtain CPR / BSL certification within 45 days of hire)

* 2+ years in an administrative OR office role

* Command of MS Office (Word & Excel)

* Willing to work on-site at the Ambulatory Infusion Center at 1773 W Saint Mary's Road, Tucson, Arizona

* Ability to work full-time (40 hours/week) Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:30am - 4:30pm. It may be necessary, given the business need, to work some holidays and overtime.

Preferred Qualifications:

* Receptionist experience

* Experience working in a medical office doing clerical work

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all…