Program Coordinator, Senior - Department of Surgery

Program Coordinator, Senior – Department of Surgery

This role provides primary administrative support to the Division Chief and faculty, managing all administrative activities of the Advanced GI Minimally Invasive Surgery Fellowship Program. The Coordinator operates with high autonomy, exercising independent judgment and may hold final decision‑making authority on administrative matters.

Visa sponsorship is not available for this position.

Benefits include health, dental, vision, life insurance, disability, paid vacation, sick leave, holidays, tuition reduction, retirement plans, and recreation and cultural activities.

• Oversee the day‑to‑day operations of the fellowship program.
• Coordinate recruitment, application, interview, and selection processes for fellows.
• Manage onboarding, orientation, and off‑boarding of fellows.
• Liaise with faculty, staff, and leadership to align program goals.

• Provide administrative support to the Program director and division faculty, anticipating needs and ensuring seamless daily operations.
• Manage faculty calendars, coordinate complex schedules, and arrange travel, lodging, and itineraries.
• Draft, edit, and distribute correspondence, presentations, and reports on behalf of division leadership.
• Support academic and clinical initiatives through effective communication, organization, and documentation.
• Coordinate physician and fellow availability for assigned call schedules; create and distribute call schedules to physicians, hospital staff and residents; enter call schedule into QGenda.

• Oversee the Fellowship Council accreditation management for program, including monitoring milestones, maintaining required documentation, and preparing for site visits and annual reviews.
• Ensure compliance with all program requirements, including curriculum standards, case logs and program evaluations.
• Maintain and update all accreditation‑related materials, including program policies, handbooks, evaluations, and annual reports.
• Collect, track and analyze fellowship metrics, evaluations and outcome data.
• Implement and maintain program information.
• Prepare summary data for faculty meetings, program reviews and annual reports.

• Manage the fellowship budget in coordination with the Program Director and business office.
• Track expenditures, fellow stipends, travel, training funds, and reimbursements.
• Assist faculty and fellows with travel authorizations, purchasing, and expense reimbursements.

• Proficiency in Microsoft Excel, Word, and Office.

• Bachelor's degree or equivalent advanced learning attained through experience required.
• Five (5) years of relevant work experience required.

• Experience with UA Analytics and UAccess Manager Self Service.