Administrative Assistant, Cancer Center (Full-Time

Administrative Assistant, Cancer Center (Full-Time)

Administrative Assistant, Cancer Center (Full-Time)

Department Cancer Center Division

Department Website Link (Use the "Apply for this Job" box below)./

Location Tucson Campus

Address Tucson, AZ USA

The University of Arizona Cancer Center (UACC) seeks an Administrative Assistant to provide comprehensive administrative support to the Assistant Director of Administration. This position is responsible for document preparation, scheduling meetings and events, arranging and reconciling travel, updating the website, keeping records, managing supply inventory, and entering data. This position requires a high degree of professionalism, discretion, initiative, organization, accuracy, attention to detail, judgment, and the ability to set priorities and handle multiple projects with limited supervision.

Visa sponsorship is not available for this positions.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Provides high-level executive support to the Assistant and Associate Director of Administration, including support of executive-level leadership meetings.

• Takes and transcribes minutes of meetings.
• Maintains recordkeeping for grant reporting.
• Schedules and coordinates appointments and meetings.
• Provides support to the Administration office and unit leaders including the Assistant Directors of Administration, Communications and Finance.
• Serves as the point of contact for concerns and queries related to the administrative unit.
• Provides assistance and customer service as needed.
• Manages the AD Administration calendar and travel, including reconciliation.

• Purchases supplies and reconciles P-card transactions.
• Orders computer equipment, submits IT tickets, and manages A/V requests.
• Manages the office calendar, time off requests, and serve as a time approver as needed.
• Schedules trainings and assist with preparing training materials and developing PowerPoint presentations.

• Perform administrative tasks by researching systems, operations, and procedures.
• Participate in the development of standard operating procedures (SOPs).
• Maintain and update spreadsheets and databases.
• Assist with the management of the cancer center listserv.
• Upload data into various UACC systems.
• Assists with financial processes, including entering financial payment requests in UAccess Financials
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.

• Manage data for special projects, team meetings, and shared resource meetings.
• Schedule meetings, reserve meeting rooms, and establish virtual meeting connections.
• Prepare and facilitate cancer center events, retreats and symposia.

• Advanced knowledge of Microsoft Office Suite.
• Knowledge of administrative principles and practices.
• Skill in planning, analyzing and coordinating activities and establishing priorities.
• Ability to work independently and maintain confidentiality.
• Ability to problem solve and make decisions.
• Ability to handle stressful situations.
• Ability to work efficiently in a fast-pace work environment.
• Ability to effectively communicate.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

• Bachelors degree.
• Experience in a higher education environment.
• Experience with UAccess.
• Experience with presentation software such as PowerPoint and project management software.

FLSA Non-Exempt

Full Time/Part Time Full Time

Number of Hours Worked per Week 40

Job FTE 1.0

Work Calendar Fiscal

Job Category Organizational Administration

Benefits Eligible Yes - Full Benefits

Rate of Pay $20.33-$25.41

Compensation Type hourly rate

Grade 5

Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not…