Administrative Assistant

Administrative Assistant

Applicants must submit their completed application by 08-03-2026 at 11:59 p.m. MST. A resume and cover letter must be uploaded, applications submitted without a resume and cover letter will be considered incomplete and will not be considered for this position. In person interviews will be held the week of August 31, 2026 - September 4, 2026. Hiring interviews are to be determined.

Recruiter contact information:
Toni.

Linden

The Administrative Assistant will primarily serve the SSB team and will be responsible for:

• Providing comprehensive administrative support to department leadership, bureaus, and assigned programs.
• Prepare, edit, format, and distribute correspondence, reports, agendas, meeting minutes, bulletins, and other official documents.
• Coordinate meetings, training, special events, tours, and onboarding activities, including scheduling, logistics, and resource preparation.
• Maintain accurate electronic records, database, spreadsheets, filing system, and training documentation in accordance with departmental standards.
• Support financial administrative functions, including purchasing, inventory management, invoice processing, contract tracking, and account reconciliation.
• Provide front office support by responding to inquiries, greeting visitors, managing communications, and delivering exceptional customer service.
• Maintain departmental resources, standard operating documents, training materials, and electronic learning platforms to support operational readiness.
• Manage multiple priorities and special projects while exercising sound judgement, maintaining confidentiality, and ensuring accuracy in a fast-paced public safety environment.

The Administrative Assistant position at the City of Tucson's Public Safety Communication Department performs research and analytical work in support of administrative, financial, and personnel functions. Work is performed under the supervision of the Management Assistant. This position does not supervise.

Duties and responsibilities include:

• Reviews and processes invoices, deposits, and payments by maintaining spreadsheets, logs, and/or files.
• Prepares financial documents or billings by performing financial calculations, monitoring petty cash, monitoring contracts and reconciling accounts.
• Takes inventory and orders supplies or equipment from approved merchants and vendors as needed.
• Schedules meetings, appointments, or training sessions by using calendaring software.
• Researches, prepares and processes paperwork and other materials by compiling data, creating, preparing and reviewing correspondence.
• Troubleshoots office equipment issues, submits work orders, and requests appropriate repair services as needed.
• Prepares newsletters or other informative materials for distribution to stakeholders within the department or organization.
• Performs all other duties and tasks as assigned.

Working conditions are mostly office environment. All duties and responsibilities listed are subject to change.

Minimum qualifications include:

• Education:
  
  6 months post high school
• Experience:
  
  One (1) year of relevant experience
• Equivalency:
  Any combination of relevant education and experience may be substituted on a year-for-year basis.

Preferred qualifications include:

• Six (6) months post high school and one (1) year of directly related experience. Any combination of relevant education and experience may be substituted on a year-for-year basis.

Job profile: J0231 - Administrative Assistant

Compensation grade: G104

Hourly range: $19.97 - $29.95 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Fair Labor Standards Act (FLSA):
Non-Exempt

Position type:
Regular

Time type:
Full time

Department:
Public Safety Communications

Background check:
This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.

With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.

You can learn more about our benefits at…