Deputy Court Clerk III - Exhibit & Case Center Support

Job Description Summary

Department - Clerk of the Court

This position performs complex legal clerical and administrative tasks of moderate difficulty under minimal supervision. The primary focus of this role is managing the full lifecycle of physical and digital court exhibits, serving as the administrative specialist for the Arizona Judicial System’s digital evidence portal (Case Center). Responsibilities include opening digital cases, distributing access invitations, assisting attorneys and self-represented litigants, handling physical exhibits and placeholders, supporting courtroom clerks during evidentiary proceedings, and managing the tracking, maintenance, and post-trial disposition of evidence.

This classification requires specialized court operations knowledge, technical proficiency with statewide legal portals, and strong problem-solving skills.

This position will remain open until filled. First review of applications on August 4, 2026. The posting may close without notice once a candidate is selected. Applications received after this date may be reviewed at the discretion of the hiring authority.

Job Type: Court Classified

Job Classification: 5875 - Deputy Court Clerk III

Salary Grade: 3

Pay Range:
Expected Starting Pay: $18.79 Per Hour Pay Range: $18.79 - $25.37 Per Hour Range.

Explanation:
This is an estimate of the hourly rate you can expect to receive as a new hire. The actual offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. The position is in pay grade 3, which may constitute a promotional opportunity for current county or court staff. Promotional increase will be determined at the time of offer.

Pay Range is the entire compensation range for the position.

• High school diploma or equivalent G.E.D. certificate.
• One (1) year of secretarial/clerical experience performing tasks such as typing, filing, word processing, data entry, reception, message delivery, or general office duties.
• A minimum typing speed of 25 words per minute is required.

• Completed coursework in the legal field or prior clerical/administrative experience in a court, legal office, or exhibit handling environment.
• Direct experience operating digital evidence management portals (e.g., Case Center) or managing chain-of-custody processes for physical evidence.
• Bilingual English/Spanish skills.

• Opens new cases within the statewide Case Center digital evidence portal.
• Manages case-specific digital exhibit bundles throughout the lifecycle of a case.
• Generates and distributes email invitations and portal access links to attorneys, law firms, and self-represented litigants based on court filings and minute entries.
• Responds to system access and invitation inquiry requests from legal counsel and litigants.
• Receives, reviews, logs, and processes digital evidence uploaded to Case Center.
• Receives, logs, and marks physical or paper exhibits provided by parties or self-represented litigants.
• Creates and manages physical exhibit placeholders within Case Center for items that cannot be converted digitally.
• Assists Courtroom Clerks with processing, marking, securing, and organizing exhibits prior to and during trials or evidentiary hearings.
• Updates access permissions in Case Center at the start of proceedings to prevent unauthorized adding, editing, or deletion of submitted exhibits.
• Generates printed or digital exhibit indices for judicial officers and courtroom staff.
• Tracks and maintains physical and digital exhibits stored in court custody following trials or evidentiary hearings.
• Executes the official statutory disposition or destruction of physical and digital exhibits according to court retention schedules.
• Transmits designated digital and physical exhibits to appellate courts as required.
• Identifies and flags "Restricted" or "Confidential" exhibits in accordance with Supreme Court Rule 123 and court orders.
• Executes judicial orders regarding "Sealed" exhibits within Case Center.
• Responds to written and…