Administrative Assistant

Administrative Assistant

Posting Number - req
26645

Location
- Tucson Campus

Address
- Tucson, AZ USA

Position Highlights
- The Office of Research and Partnerships expands the capacity of the University of Arizona research enterprise by fostering purposeful convergence and building powerful collaborations across academia, industry, government, and communities. Through this work, we translate discovery into impact—advancing knowledge that serves Arizona and resonates far beyond.

The University of Arizona Clinical Research Administration (CRA) is looking for an administrative assistant for research administration to work closely with colleagues in a fast-paced environment. The successful candidate will perform administrative functions to support the department with daily activities. This position requires initiative, excellent organizational skills, the ability to work independently, as well as to collaborate closely with senior leadership, staff, and business partners.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs.

Coordinate the departmental daily operations by providing administrative support to the director and Clinical Research Administration (CRA) Team.

Maintain complex calendar(s) for assigned staff, using significant judgement and initiative, regularly prioritizing and arranging meetings, conferences and appointments.

Arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.

Plan and arrange meetings; communicate arrangements to appropriate individuals.

Serve as liaison to internal and external stakeholders concerning information or complaints.

Serve as primary point of contact during implementation of new policies, procedures or practices.

Assist the OnCore Clinical Trial Management System (CTMS) teams with email management, scheduling training, data QA/QC, and database entry.

Prepare online routing in the UAccess Research System, and support clinical trial budget team as needed.

Act as a liaison with internal/external stakeholders to foster collaborative partnerships.

Evaluate and recommend changes to department operations to ensure efficiencies and compliance with University and regulatory agencies' policies and regulations.

Use judgement to review incoming mail, compose correspondence replies on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources.

Prepare or direct preparation of minutes, notices, website, manuals, agendas and correspondence with all supporting documentation, requiring application of an extensive specialized knowledge of the assigned functional area.

Summarize reports and information to facilitate review by supervisor and investigate, evaluate and resolve problems within scope of position.

Maintain and reconcile expenses for departmental account; monitors expenditures and performs simple analysis on accounts and resource allocation.

Prepare both special and recurring reports for supervisor and authorizing payments within prescribed limits and university guidelines, making recommendations for purchases.

High School diploma or equivalent learning. Minimum of five years of directly relevant experience; or equivalent combination of education and work experience.

FLSA
- Non-Exempt

Full Time/Part Time
- Full Time

Number of Hours Worked per Week - 40

Job FTE - 1.0

Work Calendar
- Fiscal

Job Category
- Organizational Administration

Benefits Eligible
- Yes
- Full Benefits

Rate of Pay - $20.33 - $25.41

Compensation Type - hourly rate

Grade - 5

Career Stream and Level - OC3

Job Family
- Administrative Support

Job Function
- Organizational Administration

Type of criminal background check required:

- Name-based criminal background check (non-security sensitive)

Number of Vacancies - 1