Administrative Specialist II - Health Department

Job Description Summary

Department - Health Job Description REOPEN Job Type: Classified Job Classification: 5671 - Administrative Specialist II Salary Grade: 8 Pay Range Hiring Range: $48,422 - $56,908 Annually Pay Range: $48,422 - $65,395 Annually Range Explanation:
Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. THIS IS A GRANT FUNDED POSITION ENDING NOVEMBER 2027.

This position provides specialized administrative support to the Office of the Director within the Pima County Health Department. Responsibilities include collaborating with Director’s Office staff to coordinate internship placements and support academic health department operations. The role independently drafts correspondence such as emails, memos, and letters; responds to internship inquiries; develops and maintains tracking systems and processes; partners with staff and managers to guide workflows;

schedules meetings; and performs other assigned duties. The incumbent is also expected to independently complete or coordinate special projects as needed.

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

• Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR:
  One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

• Minimum one (1) year experience providing administrative support for an executive level office or leader.
• Minimum one (1) year experience with/knowledge of Microsoft Office Suite (Excel, Word, Power Point, Outlook, and Teams).
• Experience drafting professional written communications (e.g., emails, memos, and letters) and delivering clear verbal communication in a professional setting.
• Experience collaborating across teams to complete multiple projects concurrently.

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience.…