Administrative Assistant II - Youth & Young Adult, Catechesis & Evangelization

Position:Administrative Assistant II
- Youth & Young Adult, Catechesis & Evangelization

Location: Roman Catholic Diocese of Tucson
- Tucson, AZ

Job :3960

# of Openings:1

Diocese of Tucson
Department of Youth & Young Adult and Department of Catechesis and Evangelization
Job Description

Job Title:Administrative Assistant II Status:Full time
Exemption Status:Non-Exempt Salary Grade: 23
Department/

Location:

Diocese of Tucson, Department of Youth & Young Adult and Department of Catechesis and Evangelization / Tucson, AZ
Primary Function: Under the direction of the Director of the Departments of Youth & Young Adult and the Director of Catechesis and Evangelization is responsible for working independently in providing a wide variety of administrative support activities in the departments of both Vocation sand Youth Ministries. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned.

The Employee shall be a minister of the Gospel and Catholic Teaching both behaviorally while at work and in his/her personal life ,“…Live in a manner worthy of the call you have received.” (Eph. 4:1)
Essential Duties and Responsibilities:

• Support the pastoral and spiritual mission of the Diocese and the Catholic Church
• Shall abide by Catholic principles in the employee's professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
• Foster communication and work collaboratively with Priests, diocesan employees, parish employees and volunteers; provide assistance as necessary.
• Display personal initiative, coordinate, facilitate, manage, and organize with timeliness and accuracy, supporting the pastoral and administrative responsibilities of the departments of Youth & Young Adult and Catechesis and Evangelization.
• Receive and handle in a professional manner incoming mail, calls and visitors, screen, and handle requests for information.
• Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions.
• Provide secretarial support as required, including composing and typing of correspondence.
• Manage, maintain, and update the online pages for the departments of Youth & Young Adult and Catechesis and Evangelization.
• Manage and maintain files and records as necessary for the departments of Youth & Young Adult and Catechesis and Evangelization.
• Monitor expenses, process check requests and invoices for payment as required.
• Plan, organize, and execute events for the departments of Youth & Young Adult and Catechesis and Evangelization.
• Work independently as a lead person and be proactive in providing administrative support as requested.
• Works collaboratively in a positive, friendly, and professional manner with all employees and with others served.
• Maintain and respect the privacy of the people supported.
• Perform other duties as assigned.

Basic Qualifications:

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church.
• Excellent communications kills, both verbal and written; excellent human relations and interpersonal skills.
• Exercise courtesy to fellow employees, parishioners, and the public
• Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a…