Administrative Assistant Job in Tucson, AZ

Administrative Assistant

We are looking for an Administrative Assistant to support records management activities in Tucson, Arizona. This Contract position focuses on organizing employee documentation by retrieving paper files, scanning materials, and uploading accurate digital records for easy access and retention. The ideal candidate is comfortable handling repetitive administrative tasks, maintaining confidentiality, and working in a physically active office environment.

Responsibilities:

• Retrieve employee documents from physical storage and prepare them for digital conversion.
• Scan paper records carefully and create clear, properly formatted Adobe PDF files.
• Upload digitized files into the appropriate human resources records system while maintaining accuracy and organization.
• Review scanned documents to confirm readability, completeness, and correct file naming.
• Sort, file, and return physical records to designated locations after processing.
• Perform routine data entry and administrative support tasks related to document management.
• Respond to inbound calls or internal inquiries as needed in a thorough and organized manner.
• Follow established confidentiality and records-handling procedures when working with employee information.