Contract Coordinator II - Information Technology

Job Description Summary Department - Information Technology Job Description OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY Job Type: Classified Job Classification: 5404 - Contract Coordinator II Salary Grade: 13 Pay Range Hiring Range: $62,337 - $74,796 Annually Pay Range: $62,337 - $87,276 Annually Range Explanation:
Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The Pima County Information Technology Department is seeking a self-motivated, thorough, disciplined, and perceptive individual for the role of Contract Coordinator II.

This role requires close collaboration with other project teams, so strong interpersonal skills are essential. We offer an opportunity to apply and expand your skills, work in a supportive team environment, and advance your career. This individual will assist in supporting the purchasing and administrative team. Will research, plan, develop, and monitor special projects. Will plan, organize, schedule, and conduct various meetings.

Bring your energy, enthusiasm, professionalism, and drive for continuous improvement and help make a difference in your community by supporting the mission of Pima County government. This is an in-office position located in Tucson, AZ, and cannot be remote. The Information Technology Department is unable to provide visa sponsorship for this position.

• Leads the procurement process for complex public service contracts, including developing procurement strategies, drafting RFPs, evaluating proposals, and negotiating contract terms and conditions
• Manages the contract lifecycle from initiation to closeout, ensuring compliance with regulatory requirements, organizational policies, and industry standards
• Monitors contract performance and adherence to contractual obligations, timelines, and quality standards
• Conducts regular contract reviews and audits to identify risks, issues, and opportunities for improvement
• Provides guidance and assistance to junior staff on contract administration, procurement procedures, and contract management best practices
• Serves as a liaison between the organization and external vendors, stakeholders, and legal counsel during contract negotiations and dispute resolution
• Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters
• Prepares and presents reports, presentations, and recommendations to senior management regarding contract status, performance metrics, and compliance issues
• Participates in the development and implementation of contract management policies, procedures, and training programs
• Ensures accurate documentation, record-keeping, and archiving of contract documents, amendments, and correspondence

Minimum Qualifications:

Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND two years of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.) OR:
Two years with Pima County in a Contract Coordinator I position. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

• Minimum three (3) years experience providing general professional administrative services.
• Minimum one (1) year experience with coordination, review, revision and implementation of contracts, licenses, and agreements.
• Minimum one (1) year experience managing staff or a major program within a company or department.
• Minimum three (3) years experience reviewing department policies, procedures, and practices to determine efficiency and effectiveness.
• Minimum one (1) year experience with implementation of new processes and programs within a department or unit.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.

Additional assessments/testing may be required as part of the selection process.

• Licenses and Certificates:
  Valid driver license is required at time of application. Valid AZ…