Administrative Assistant

Posting Close Date

Applicants must submit their completed application by 09-27-2026 at 11:59 p.m. MST

As part of the application process, all applicants are required to submit a chronological resume and cover letter at the time of the application.

Applications that do not include both documents by the closing date of the recruitment will be considered incomplete and will not receive further consideration for this recruitment.

Applicants who meet the minimum qualifications will be invited to participate in an exam. The exam details will be sent on October 5, 2026.

The highest-scoring applicants will be invited to attend an in-person screening panel interview. Applicants who reside outside the State of Arizona may request a virtual interview via Microsoft Teams. Interviews will be held on October 26 and 27, 2026.

The City of Tucson does not provide VISA sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Relocation expenses will not be provided for this position. Candidates are responsible for all costs associated with relocating to the Tucson area, if applicable.

The Administrative Assistant position at the City of Tucson’s City Clerk's Department is responsible for maintaining city records, coordinating meetings, and assisting with municipal elections to ensure legal compliance and transparency. This position involves providing customer service, processing public records requests and official documents. Work is performed under the supervision of the Office Supervisor. This position does not supervise.

• Provides assistance to the public, city officials, and employees by answering questions related to city policies, procedures, and services.
• Guides citizens through processes like obtaining state liquor licenses, bingo and off-track betting, public records, claim filing, elections support and management of the city’s boards and commissions.
• Drafts, reviews, and distributes official city documents such as legal notices, resolutions, ordinances, and correspondence.
• Assists with reviewing documents for errors, formatting corrections to ensure documents meet city standards.
• Organizes, maintains, and ensures the accessibility of city records.
• Transcribes and logs council meeting minutes, ordinances, and resolutions, in compliance with records retention laws.
• Processes and responds to public requests in accordance with state and local laws, ensuring timely and accurate delivery of requested information.
• Prepares, organizes, and distributes agendas, packets, and minutes for city council meetings, boards, and commissions.
• Ensures the timely publication of meeting materials and public notices.
• Assists with the coordination and administration of municipal elections, including assisting with voter registration, polling locations, and election day logistics.
• Ensures compliance with election laws and regulations.
• Performs other duties and tasks as assigned.

Mostly office environment. All duties and responsibilities listed are subject to change.

• Education 6 months post high school
• Experience One (1) year of relevant experience
• Equivalency Any combination of relevant education and experience may be substituted on a year-for-year basis.

• License: A valid and unrestricted driver’s license with two (2) years of licensed driving is required.
• Experience in Administrative Support, Clerical, Data Analysis, or Record Keeping.
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Utilizing OnBase for document management, workflow automation, and agenda…