Administrative Assistant

The Arizona Department of Public Safety is seeking motivated professionals for our Administrative Assistant positions which are responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, coordinating projects/programs, making recommendations and resolving complaints and problems. Performs related duties as assigned. This is a competitive classification. This recruitment will be used to establish an 18-month eligibility list to fill current and future vacancies over the life of the list.

Must successfully complete the examination process.

Written Exam - Multiple Choice = 100% weighted

Applicants meeting the minimum qualifications will be invited to the in-person Written Exam.

If you have a disability which may require a reasonable accommodation, please notify Human Resources in writing prior to the test date.

• Coordinates, monitors and provides assistance with research/staff studies, programs, projects, grants and/or budgets.
• Prepares, composes, updates, monitors and edits a variety of internal and external correspondence, forms, reports, manuals, leases, contracts and funding requests.
• Prioritizes and tracks time-sensitive events and assignments to ensure timely completion.
• Establishes, updates and maintains manual and automated filing systems to store and track records/information.
• Plans, organizes and/or participates in meetings, conferences, seminars and other events to provide and/or receive information relevant to work assignments and programs.
• Evaluates and recommends needs for required products, services, and/or additional funding.
• Assists and/or prepares graphic presentations to improve information sharing and comprehension.
• Researches, recommends and participates in job-related training courses to enhance skills and productivity.
• Trains personnel in various subjects related to assigned area's operations (e.g., computer software/hardware, polices and procedures, forms, etc.).
• Creates, maintains, updates and tracks confidential files/information ensuring accuracy and completeness.
• Services public requests for various licenses and certifications, which may include fingerprinting, photographing and applications reviews.
• Responds to requests from attorneys and other government agencies to accommodate their needs in accordance with DPS policy, state and federal laws.
• Researches, compiles, analyzes and summarizes data to provide accurate information for audits, briefs, reports, contracts, correspondence, presentations and/or meetings; and to maintain program goals and/or strategic plans.
• Researches and reviews applicable laws and regulations to ensure compliance within a variety of work assignments.
• Conducts evaluations of current and/or future needs of the work assignment and provides recommendations.
• Reports project/program status (e.g., administrative issues, balances and funding) to management.
• As required, under direction, represents the Department on various committees and task forces, and/or acts as liaison between the Department and other agencies or organizations.
• Resolves complaints and problems by interpreting departmental policies and regulations.
• May supervise and review the work of clerical support staff.

• basic accounting principles required to reconcile and balance financial records.
• the rules of English grammar and composition to prepare, review and edit documents.
• planning and research principles and practices.
• local, state and federal laws and regulations applicable to assignment.
• records management systems (both manual and automated).

• composing, editing and proofreading a variety of correspondence, reports or forms.
• the use of computer keyboard…