Records Management Clerk

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity.

SierTeK Ltd. is seeking three (3) Records Management Clerks to support an opportunity at Davis Monthan AFB.

Position Overview Section The employee will receive, standardize, maintain, update, inventory, digitize, and dispose of Air Force maintenance records and production documentation associated with aircraft and components tracked by aircraft tail number. The position will also electronically enter applicable data into designated DoD automated maintenance information systems.

Essential Job Functions Maintenance Records Management Manage, maintain, update, inventory, and process Air Force maintenance records and maintenance actions in accordance with applicable Government publications, policies, procedures, and superseding guidance.

Maintain accurate records associated with aircraft maintenance, repair, production, and component activities.

Ensure records are properly classified, organized, maintained, and dispositioned in accordance with established requirements.

Monitor records for completeness, accuracy, and proper documentation.

Systems and Operational Support Apply knowledge of aerospace vehicle maintenance operations, logistics management, and technical documentation procedures to support records-management activities.

Maintain and process data associated with:

Aircraft and asset receipts and departures

Component removals and installations

Aircraft configuration

Special Inspections (SI)
Time Change Items (TCI)
Delayed discrepancies

Time Compliance Technical Orders (TCTO)
Maintain proficiency in and actively use DoD automated maintenance information systems, including MAXIMO (AMARG Business System) and Impresa, or successor systems.

Enter and update maintenance information accurately and in accordance with local IT policies and procedures.

Records Processing, Digitization, and Standardization Receive, index, standardize, timestamp, digitize, and file incoming hardcopy maintenance records.

Process production work orders, Work Control Documents (WCD), receiving and disposition documentation, historical data files, and other maintenance records.

Complete indexing, filing, time stamping, and digitization of incoming records

Scan and electronically organize records using Government-provided equipment.

Verify digitized records for completeness, readability, accuracy, and proper file association.

Data Entry and Systems Updates Analyze, interpret, categorize, and annotate maintenance actions contained in hardcopy records and digital media.

Enter applicable information into MAXIMO, Impresa, or designated successor systems.

Review existing system information against source documentation to identify inconsistencies and ensure data accuracy.

Perform updates in accordance with applicable local IT and information-management policies.

Documentation Discrepancy Resolution Proactively identify documentation errors, missing disposition information, incomplete records, and data-entry discrepancies.

Coordinate with production planning, scheduling, supervisors, and Government personnel to obtain missing or corrected information.

Identify, document, and initiate resolution of Complete the resolution and applicable system

Track unresolved discrepancies and communicate potential delays or data bottlenecks to appropriate personnel.

Physical and Electronic Records Configuration Organize and maintain physical and electronic records using standardized configurations.

Maintain records hierarchically by:

Customer Mission/Design/Series (MDS) or Type/Model/Series/Modification (TMSM)
Aircraft Serial Number/Tail Number Ensure records can be readily located, retrieved, and associated with the appropriate aircraft, component, or maintenance activity.

Historical Records Retrieval Respond to Government requests for historical maintenance records

Fulfill urgent historical records requests

Extract and provide specific historical hardcopy or electronic records upon Government request.

Identify and prioritize significant historical information affecting:

Current airworthiness

Outstanding…