Document Control Coordinator

Short Description

Bowman has an opportunity for a Document Control Coordinator I to join our team in Tucson, AZ.

Bowman has an opportunity for a Document Control Coordinator I to join our team in Tucson, AZ.

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved.

We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Manage document control processes for mining sector projects, ensuring the accurate submission, distribution, tracking, retrieval, and retention of project documentation. Maintain document management systems and workflows, monitor document status, transmittals, reviews, approvals, and returns, and provide reporting and support to project management to help ensure compliance, schedule adherence, and successful project delivery.

• Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution from Document Control Supervisor. This role helps ensure projects are executed efficiently, on time, and within budget while gaining foundational experience in project delivery within a professional services environment.

• Assist with enhancing relationships with existing and/or potential clients by acting as point of contact for critical documentation exchange.
• Support sector initiatives for clear and efficient organizational methods across all mining projects allowing for efficient exchange of information between Bowman internal resources and client, contractors and vendors.

• Coordinate project activities, including contact with engineering, survey, contractors, field observation, or related work.
• Coordinate development activities for multiple projects.
• Prepare, organize, track and distribute correspondence, transmittals and documents or directives from engineering, construction management, contractors and vendors.
• Management of project documents and management systems to support project organization and effective communication with all project participants.
• Coordinate with Accounting and Project Management on contract administration, proposal processing, project setup, and the maintenance of accurate project records within company systems.
• Support cost control and project budgeting/forecast with data derived from document management system (i.e. completion %, forecasting etc.).
• Editing of project specifications/reports/plans with oversight from engineering and project management.
• Preparation and editing, tracking of proposals for mining project marketing purposes in coordination with marketing and sector management team.
• Document decisions and direction provided by Document Control Supervisor/PE/Project Manager.
• Prepare necessary presentation materials for meetings.
• Assess and document project risks and issues and provide solutions where applicable.
• Aid with submittals to local/state/federal municipalities and/or agencies.
• Communicate verbally and formally with customer representatives, contractors, and engineers.
• Serve as a member of the Activities Committee, assisting with the planning and coordination of employee engagement activities and company events.

• Ability to effectively communicate with all levels of the organization and…